Naomi C. Email & Phone Number

New York, Ny, Us

New York, New York, United States

New York

Primary role as the Office Manager at a boutique geopolitical consultancy firm and additional Executive Assistant support. As Office Manager, responsibilities included standard office equipment, office supplies & kitchen maintenance, basic IT support/troubleshooting, vendor research & contract maintenance, sustain building management relationship & coordinate on any issues or requests, fire & safety team leader, general office duties to ensure the smooth operation of the NY office, and… Show more Primary role as the Office Manager at a boutique geopolitical consultancy firm and additional Executive Assistant support. As Office Manager, responsibilities included standard office equipment, office supplies & kitchen maintenance, basic IT support/troubleshooting, vendor research & contract maintenance, sustain building management relationship & coordinate on any issues or requests, fire & safety team leader, general office duties to ensure the smooth operation of the NY office, and collaborate with London operations team on any inter-office projects. As EA, responsibilities entailed travel, expense reports, light phones, calendar & meeting/zoom management, scanning & processing mail, proofing & editing, client contract renewal maintenance, compile weekly/monthly website analysis reports, event planning, and undertaking any special research or client related projects as requested. HR duties included recruitment, onboarding & offboarding, employee PTO maintenance, senior advisor timesheet tracking & monthly reporting, and assist with annual sexual harassment training. Show less

New York, Ny

Temporary role to support the Founder/CEO of an international human capital solutions and advisory firm and served as the Office Manager to the New York office. As Office Manager, responsibilities included making sure that office equipment, kitchen electronics, general office maintenance is operating smoothly and coordinating with IT manager, various vendors and building management when something is broken and needs to be addressed, liaised with office project manager and events manager on… Show more Temporary role to support the Founder/CEO of an international human capital solutions and advisory firm and served as the Office Manager to the New York office. As Office Manager, responsibilities included making sure that office equipment, kitchen electronics, general office maintenance is operating smoothly and coordinating with IT manager, various vendors and building management when something is broken and needs to be addressed, liaised with office project manager and events manager on various projects as needed, managed three administrative assistants/receptionists and an office cleaning person, office and snacks supply management, and vacation and timesheet approval. As EA, responsibilities included light travel, phones, calendar management, routine video conference coordination, occasional support to the executive leadership team, served as a liaison with other offices, personal assistance to CEO/Founder and family as requested, and a multitude of ad hoc projects. Show less

New York, Ny

Primary support to the New York Managing Director and Chief Creative Officer of a London based VFX & creative content studio. Additional support to the Executive Producers, Heads of Department, Marketing, Human Resources and Client Services team with various projects. Served as a liaison between the Mill offices, including parent company, Technicolor, and provided support to the CEO, CFO and various senior level management from these offices while working from or hosting meetings/board meetings… Show more Primary support to the New York Managing Director and Chief Creative Officer of a London based VFX & creative content studio. Additional support to the Executive Producers, Heads of Department, Marketing, Human Resources and Client Services team with various projects. Served as a liaison between the Mill offices, including parent company, Technicolor, and provided support to the CEO, CFO and various senior level management from these offices while working from or hosting meetings/board meetings in the NY office. Routinely handled highly confidential data & proprietary information, as well as monthly financial “state of the business” reports. Responsibilities included extensive calendar management, detailed domestic & international travel with knowledge of visa process, submitting & approving expense reports using Concur, submitting & approving paid time leave using Kronos, team vacation calendar management, meeting minutes, video conference coordination, personal assistance as needed and various projects when tasked. Show less

New York, Ny

Primary support to the VP of Global Marketing, Celebrity & New Business and secondary support to the global marketing teams at this New York based beauty brand. Served as a liaison between Coty locations worldwide and sustained high-profile client relationships. Entrusted with handling confidential data and proprietary information. Monitored, maintained & prioritized VP’s email, telephone calls and voicemail, as well as extensive calendar management. Other responsibilities included personal… Show more Primary support to the VP of Global Marketing, Celebrity & New Business and secondary support to the global marketing teams at this New York based beauty brand. Served as a liaison between Coty locations worldwide and sustained high-profile client relationships. Entrusted with handling confidential data and proprietary information. Monitored, maintained & prioritized VP’s email, telephone calls and voicemail, as well as extensive calendar management. Other responsibilities included personal assistance as needed, detailed domestic & international travel, complex expense reports, team vacation calendar management, product/fragrance management, new business assistance & various ad hoc projects. Temporary from July 2013 to September 2013. Show less

Minneapolis, Mn

Primary support to the CEO, President & Chief Creative Officer, CFO and SVP, Chief Marketing Officer; secondary support to the HR department. Responsibilities for the 3 executives included occasional personal assistance, heavy calendar management, extensive travel (plus new business team), expense reports, phones, PowerPoint presentations and various ad hoc projects or requests in order for executives to increase creative work productivity to acquire new client relationships and foster existing… Show more Primary support to the CEO, President & Chief Creative Officer, CFO and SVP, Chief Marketing Officer; secondary support to the HR department. Responsibilities for the 3 executives included occasional personal assistance, heavy calendar management, extensive travel (plus new business team), expense reports, phones, PowerPoint presentations and various ad hoc projects or requests in order for executives to increase creative work productivity to acquire new client relationships and foster existing clients’ brand growth. Assisted HR in all facets of the recruiting process, including the agency’s Velocity Internship Program, contacting & scheduling candidate interviews, compiling & mailing out employment confirmation letters & related materials, scheduling orientation sessions for all new hires, maintaining HR electronic filing system, calendar management and occasional travel. Additional administrative duties included maintaining client contact lists, reception relief, orchestrating onsite and offsite meeting presentations and agency social events, helping accounting department with updating payables database, occasional travel for accounting & IT department. Show less

Minneapolis, Mn

Provided direct support to the President and CEO, including personal assistance as needed, and additional support to corporate division executives. Sustained critical relationships and contacts with all external resources that provide support to the executive team. Assisted VP of Sales & Marketing with advertising projects for the company and other owned/managed hotel properties, including the graves|601 hotel, an upscale, boutique hotel. General responsibilities included phones, scheduling… Show more Provided direct support to the President and CEO, including personal assistance as needed, and additional support to corporate division executives. Sustained critical relationships and contacts with all external resources that provide support to the executive team. Assisted VP of Sales & Marketing with advertising projects for the company and other owned/managed hotel properties, including the graves|601 hotel, an upscale, boutique hotel. General responsibilities included phones, scheduling meetings, managing calendars, coordinating travel, expense reports, correspondence, meeting minutes, and creating presentations. Maintained high level of confidentiality, creativity and initiative. Show less

Minneapolis, Mn

As an account executive on the Citi and Nuveen Investments accounts, assisted account supervisors and account directors on the daily, monthly and quarterly projects, and served as a liaison between the client and the agency on all requests. As a coordinator, worked solely on the Citi account assisting team members in account services, media and account planning in their daily activities and on special projects. Collaborated on monthly legal invoice and payables management, monthly & quarterly… Show more As an account executive on the Citi and Nuveen Investments accounts, assisted account supervisors and account directors on the daily, monthly and quarterly projects, and served as a liaison between the client and the agency on all requests. As a coordinator, worked solely on the Citi account assisting team members in account services, media and account planning in their daily activities and on special projects. Collaborated on monthly legal invoice and payables management, monthly & quarterly hours analysis presentations, and compiled weekly media flash reports for the client. Answered phones, scheduled meetings, coordinated travel, expense reports, & various other administrative duties. Show less

San Mateo, Ca & Minneapolis, Mn

(seasonal from 2008-2010)Maximized company sales growth and profitability through creative sales skills and merchandising techniques, customer service, and teamwork. Assisted the store manager in all aspects of her job, such as the direction and supervision of all activities affecting the store and its operation in an effort to achieve all store and company sales goals. Assumed responsibilities of the store manager when necessary, and monitored the work flow of all store associates… Show more (seasonal from 2008-2010)Maximized company sales growth and profitability through creative sales skills and merchandising techniques, customer service, and teamwork. Assisted the store manager in all aspects of her job, such as the direction and supervision of all activities affecting the store and its operation in an effort to achieve all store and company sales goals. Assumed responsibilities of the store manager when necessary, and monitored the work flow of all store associates. Developed display and merchandising skills by working closely with the store designer. Assisted the designer in the execution of store displays and all other aspects of merchandising. Show less

New York, Ny

Assisted directly with the Procurement Director, North America, in all aspects of the purchasing process, including establishing sound contracts with suppliers on behalf of the agency. Acted as a liaison between employees and suppliers in facilitating the purchasing process, and maintained the supply and service of all contracted fax machines within the New York office.

New York, Ny

Responsibilities included assisting anywhere from an Assistant Vice President to an Executive Vice President at this investment banking firm. Duties consisted of the following: preparing expense reports, making travel arrangements, maintaining calendars, compiling & creating data for presentation booklets, filing M&A and capital markets deals, heavy phones, and misc. administrative duties.