Tender preparation - National & International (African region), online portal tender sumbittals, INFRACON Updation, evaluations of results, letters draft preparation, templates preparation, formatting and make sure all the documents such as Proposals, EOIs, Procedures, Preparation of various ISO forms, Safekeeping, proper filing and update on a daily basis. Responsible to collate all technical details from various departments and logging in to spread sheet. Preparing high quality presentations, Updating report and issuing to client on bi-weekly bases. Prepare reports from the drawing register as required. File all documents. Responsible for the archiving of project documentation and ensuring that management can easily retrieve them.

Tender preparation, online portal tender sumbitttals, INFRACON Updation, evaluations of results, letters draft preparation, templates preparation, formatting and make sure all the documents such as Proposals, EOIs, Procedures, Preparation of various ISO forms, Safekeeping, proper filing and update on a daily basis. Responsible to collate all technical details from various departments and logging in to spread sheet. Preparing high quality presentations, Updating report and issuing to client on bi-weekly bases. Prepare reports from the drawing register as required. File all documents. Responsible for the archiving of project documentation and ensuring that management can easily retrieve them.

Control maintenance, sorting, compiling and distribution of all project documents/ drawing to appropriate discipline, preparation of document transmittals to the main contractor and sub-contractors. Implement to main contractor the project document control and document management processes and system. Establish and maintain a file index for any hard copy engineering document and correspondence of the project. Ensure that project document procedures are being adhered to by the project team members. Advocate best practices and drive improvement of document management processes and procedures. Ensure that all received electronic media are filed appropriately with attributes and correctly within the folder structure. Issuing documents by EDMS (ACONEX & WRENCH) systems. Maintain a project archiving strategy for hard copy project document and to manage project handover requirements for hard and soft copy document upon project completion. A project deliverable register. Maintain hard / soft copies of all per-tender / post tender document and drawings. To make sure all the documents such s project Drawing, Specification, Procedures, Safekeeping, proper filing and update on a daily basis. Supervise the distribution of controlled copies received from the contractor and secondary distribution department heads. Input in the system and preparation of transmittal to distribute to all department heads according to distribution matrix

Screening, tender notifications, browsing websites to ensure that all the possible business opportunities are not missed out. Study of RFP to understand the client’s requirements for the preparation of proposals Preparation of EOIs/Proposals and their timely submission by necessary follow-up. On-line Submission of EOIs/Proposals for MoRTH, NHAI & Karnataka E-Procurement. Sending and receiving the exclusive Consent letters, copies of certificates and photographs from the selected Key Personnel prior to the preparation of their CVs for bids. Searching CVs with HR, Correspondence with the proposed personnel regarding their consent, availability and missing information in CV’s. Formatting CVs as per RFP, compilation of Company Profile, Firm’s Project Sheets, Experience Certificates/Client’s References, etc. Preparation of Business Development related MIS, maintaining information related to submitted and to be submitted assignments. Preparation of various ISO forms. Correspondence thru e-mail, courier/by post to Client and personnel’s. Ensure submission of Proposal Documents to the client at the place and time mentioned in the Data Sheet of RFP. Involved in all the day-to-day activities of business development.

Manage and asses the Customer calls in a timely manner for various reasons like answer inquiries, resolve complaints, requests and provide information. Identifying and assessing customers’ needs to achieve satisfaction. Primary focus is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction. Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution. Keep records of all conversations in database in a comprehensible way