Narisha Ibrahim Email & Phone Number

Singapore

Singapore

Tender & Bid Support⦁ Provide hands-on administrative support for tender and bid activities in marine acquisition, including document preparation and submission⦁ Work closely with colleagues across different offices to collate information and ensure accurate, timely submission of sales documentation⦁ Utilize Microsoft Office applications to produce, track, and manage sales-related documents and correspondence⦁ Utilize database-driven software packages such as Salesforce, XAitPorter and Proposal Tracker to streamline administrative tasks and support sales operationsMarketing & Event Coordination⦁ Assist in organizing marketing activities such as trade shows, exhibitions, and other events

Singapore

Secretarial Support• Full management of calendar, schedule and diary (including travel and hotel arrangements, visa applications and plan travel itineraries) for GMs, including coordinating project team meetings, DRB meetings, and LSC extended-LT meetings across multiple time zones, involving calendar coordination with PA’s of Shell VP’s/EVP’s on various styles and formats of virtual meetings/engagements and internal/external business events.• Compilation of meeting agendas and pre-read materials, ensuring updated information is collated and shared with CGMs' Leadership team.• Planning and organizing APAC Lubricants Supply Chain annual events, meetings, team-building activities, Lunch & Learn sessions, and department functions (virtual and in-person).• Support any meeting/event planning, marketing, and technical needs in SG or the region, ensuring participant information is collated for safe event execution.• Handle daily incoming correspondence and maintain a systematic filing system for documents, correspondences, and business cards. Office Management• Serve as the business focal point for Real Estate, Facilities Management, Business Continuity Plan, office planning and keeping track / maintenance and coordination of department IT equipment• Maintaining team organization charts, wider team distribution lists and webpages• Coordinating building access and prepare visit agendas for external visitors and visiting staff, including Local Site Safety Video viewing.• Manage visits of APAC Lubricants regional leadership team to Singapore and their off-site stakeholder engagements.• Procure office supplies for the department, including stationery and miscellaneous items. Data & Records Management• Maintenance of reference documents and records in SharePoint and other designated storage.• Administer permissions for team documentation folders in SharePoint.• Monitor SharePoint design and alignment with the File Plan

Singapore

• Receiving and processing purchase orders for shows, workshops, and programmes.• Liaising with Finance department in the issuing of sales transaction invoices, verifying orders, including customers' personal information and payment details.• Contacting customers by phone or email to answer queries and obtain missing information.• Maintaining and updating sales and customer records and compiling monthly sales reports on Sharepoint for access across all departments• Expediting orders and invoices through internal liaison• Directing feedback from customers to relevant departments.• Identifying new products to add to those on offer• Supporting the sales department with other administrative tasks, if requested.• Coordinating booking of meeting rooms for internal department meetings

Singapore, Singapore

Singapore, Singapore

Bachelor'S Degree With Second Class Honours (Upper Division), Arts Management

Diploma, Arts And Theatre Management

Activities and Societies: Operation Theatre (RP Drama IG)

Gce 'O'​ Levels