Natalie Alvarez Email and Phone Number

- Participate in all CTO's critical meetings, recording meeting notes and action items- Apple App store manager for the Engineering team- Heavy calendar management with Google Suite: email organization, meetings, video calls- Work closely with the Chief of Staff on projects such as executive recruitment, payroll migration, template creation, and the coordination and execution of company wide events (onsite and offsite)- Collaborate with two EAs in order to create streamline office procedures such as conf. room reservations and company wide info server- Work with Business Development to fill out and execute MNDAs prior to video call meetings- Update the CEO monthly with progress and status of executive recruitment (CTO, Director of IT)

- Oversee and maintain the 90,000 sq. ft. office, including 2 towers, two floors, and two full sized cafes- Manage 2-3 full time Office Assistants with all daily duties such as reception rotation, phones, dress code recording/updating, and conference room setup/tear downs- Update office manual, working closely with building management to ensure all policies and maps are up to date- Plan and coordinate company events and the annual employee apparel store- Work closely with Production for presentations, letterheads, and business card ordering- Create procedures to run the office efficiently, tracking all cleaning schedules, kitchen restocks/ordering, and organization- Draft and distribute a company-wide quarterly newsletter - Distribute all pertinent company information to new hires

- Manage calendars and heavy travel for 3 Partners and an Associate along with all materials and itineraries- Handle personal travel- Anticipate future needs for Executives, keeping a spreadsheet of all preferences for travel/hotels, etc. - Fill out and submit monthly Amex reports - Efficiently track, print, and manage all Confidential Due Diligence books for our 4 offices (Irvine, Rhode Island, Hong Kong, London)- Communicate all important changes to all 6 admins; remain the point person for any questions or issues- Answer and transfer calls for Executives in a professional and friendly manner- Schedule all meetings, zoom calls, and conference room setups - Greet and seat Client meetings; prepare food delivery if lunch is needed- Carey Car Service transport account manager- WebEx (dial-in/video) account manager- Input Client data and keep the list up- to-date year round- Work closely with IT to create instructions with rolling our new features and updates prior to distribution