*Vendor Relations and Negotiation: Negotiated wholesale pricing on staff gifts, favorable hotel rates during black-out dates, conducted cost-benefit analysis identifying savings*Event Planning: planned and coordinated retreats, including venue, charter, catering, and materials, resulting in cost savings for organization and positive attendee feedback; created and maintained event dashboards for budget management and comparison. Project managed a grant-funded event, ensuring alignment with grant requirements and successful execution. *Stakeholder Management: Maintain clear and continuous communication with executives, staff, and vendors ensuring alignment on project goals and timely resolution of issues.*Calendar Management: Manage calendars for three executives and resolve last-minute challenges effectively, ensuring minimal disruption to schedules; conductcalendar analysis and led initiatives to streamline scheduling process and reducing scheduling conflicts*Board Liason: Served as the liaison between the executive team and the board of directors, coordinating communication and logistics for board meetings and retreats. Ensured that board members were well-informed and that meetings were effectively organized and documented.

*Time Management and Efficiency: Saved CEO 10 hours per month by conducting a time study from analyzing calendar data, resulting in optimized scheduling and improved time allocation.*Inbox and Communication Management: Managed two inboxes for the CEO, reducing inbox time by prioritizing emails, enabling prompt task handling, and creating automated email rules that saved five hours monthly, allowing for a focus on higher-priority tasks.Represented the CEO in email communications, ensuring timely and effective correspondence.*Calendar Management and Travel Coordination: Effectively managed the CEO’s calendar by scheduling meetings, onsite/offsite events, and business travel across time zones. Ensured seamless coordination, including post-travel reconciliation and expense reporting. Achieved 8% annual cost savings on travel expenses through effective negotiation and vendor relationship management.*Document and Presentation Creation: Created Excel reports, PowerPoint presentations, and Excel dashboards to streamline decision-making processes. This included preparing meeting agendas, documenting minutes, and following up on action items for the executive and operational leadership teams. Transformed whiteboard diagrams into Visio schematics, enhancing meeting clarity and data visualization.*Strategic Insights and Market Research: Proactively created competitor email alerts for strategic market research, leveraging insights to support CEO decision-making and strategic planning.

*Calendar and Event Management: Managed two complex calendars for executive-level staff, coordinating all-hands meetings and events, ensuring seamless scheduling and minimal conflicts.*Vendor Relations and Negotiation: Acted as the primary liaison for five vendors, negotiating pricing and contracts that led to a 5% reduction in annual equipment costs and a 35% reduction in annual MiFi data expenses.*IT and Technology Management: Managed IT license renewals and technology procurement by developing a Smartsheet report that automatically issued emails to license owners ahead of renewals, facilitating timely renewals with vendors.*Budget Management and Financial Analysis: Conducted monthly analysis of a $4.4M budget, tracking expenses using Excel pivot tables to identify cost savings and optimize budget utilization, effectively managing financial resources.*Project and Data Management: Responded to ad hoc requests for projects, presentations, and metric reports, demonstrating flexibility and adaptability in a fast-paced environment.Monitored and updated records database in SharePoint for facility and physician information, ensuring data accuracy and accessibility.