Manages diary and related technology, arranging appointments and ensuring the Chief Operating Officer is prepared prior to each meeting and engagement. Acts as a gatekeeper and prioritises requests for meetings to ensure time is managed effectively.Maintains an up to date awareness of all key activities and projects occurring within the business unit and wider organisation.Prioritises emails and correspondence, identifying and pro-actively alerting the Chief Operating Officer to… Show more Manages diary and related technology, arranging appointments and ensuring the Chief Operating Officer is prepared prior to each meeting and engagement. Acts as a gatekeeper and prioritises requests for meetings to ensure time is managed effectively.Maintains an up to date awareness of all key activities and projects occurring within the business unit and wider organisation.Prioritises emails and correspondence, identifying and pro-actively alerting the Chief Operating Officer to important information in a timely manner.Replies directly to general enquiries, non-technical topics and brief correspondence. Drafts responses to more complex correspondence on behalf of the Chief Operating Officer.Provides a brief written or verbal briefing on the key issues, options and recommendations where possible.Prepares documents, papers, reports and presentations as required.Builds and maintains relationships with key internal and external stakeholders.Acts as a representative by liaising with internal and external parties on behalf of the Chief Operating Officer.Ensures good communication channels are maintained, and ideas and knowledge are shared in order to achieve cross - organisational outcomes.Organises domestic and international travel for the Chief Operating Officer.Leads the logistics of organising major events for the Chief Operating Officer by liaising with relevant business units including venues, travel, catering and equipment.Arranges and participates at regular senior leadership team meetings. Takes and distributes minutes and follows up on action points as necessary.Develops and maintains appropriate administrative processes and systems for a smooth operation.Manages expenses and reconciliation for Chief Operating Officer. Show less

Primary focus is to assist the Chief Financial Officer with secretarial work including diary management, typing, and preparation of documents, monthly Board Reports, various presentations and ad hoc reports. This support will extend to CFO’s direct reports and in coordinating whole of team meetings and events. Assist the Chief Financial Officer in coordinating and organising analyst and investor meetings, events and road shows both in NZ and overseas. Undertake duties as an… Show more Primary focus is to assist the Chief Financial Officer with secretarial work including diary management, typing, and preparation of documents, monthly Board Reports, various presentations and ad hoc reports. This support will extend to CFO’s direct reports and in coordinating whole of team meetings and events. Assist the Chief Financial Officer in coordinating and organising analyst and investor meetings, events and road shows both in NZ and overseas. Undertake duties as an Executive Assistant to support the success of the Chief Financial Officer at Board and Executive level, ensuring good governance, reporting and tracking of issues.Take a pro-active response in supporting the Chief Financial Officer, and relevant teams, ensuring all actions and issues are managed to the satisfaction of the Chief Financial Officer and within the expectations of the Chief Executive.Organise meetings, seminars and events as required, including booking venues, arranging catering, co-ordinating attendee availability, invitations, arranging equipment and other resources required for presentations and other activities, and co-ordinating travel requirements both in NZ and overseas.Manage travel arrangements for the Chief Financial Officer and direct reports and in accordance with Company travel policies. This includes ensuring travel needs are met while ensuring the cost effectiveness of travel, reconciling the travel account, monitoring and reporting expenditure against budget and managing the use of outstanding non-refundable travel bookings.Record, prepare and arrange approval for signature of invoices for the Chief Financial Officer.Distribution of mail for the Chief Financial Officer and direct reports. Show less

Providing support to the Business Sales team to enhance relationships with Genesis customers.Maintaining sound relationships with Energy Consultancies to ensure opportunities for Genesis energy are maximised.Assist Account Managers and Sales Representatives with credit control issues, reconciliations of un-metered loads and integrity of data in key sales databases.Contribute to the development, offer and contract support management of Genesis business sector… Show more Providing support to the Business Sales team to enhance relationships with Genesis customers.Maintaining sound relationships with Energy Consultancies to ensure opportunities for Genesis energy are maximised.Assist Account Managers and Sales Representatives with credit control issues, reconciliations of un-metered loads and integrity of data in key sales databases.Contribute to the development, offer and contract support management of Genesis business sector customers.Set up of customer contracts into CIS systems to ensure accuracy of billing for energy and network charges.Ensure accuracy of information required to generate customer billing, including network tariff changes, liaison with Energy Delivery relating to Time of Use metering and assisting with the customer switching process.Ensure that Genesis’ legislative and company record requirements are met in the gathering and storage of customer information. Be actively involved, achieving set objectives in Genesis Energy’s Health and Safety systems. Assist in achieving industry best practice and compliance with legislative and company guidelines.Undertake other projects as required e.g. the gas price pass-through mailout. Show less

Take ownership of a portfolio of customers within Energy Online to ensure customers are receiving appropriate service and that Energy Online interests are protected.Investigate and address any customer issues or complaints in an established time frame including full response tracking and recording.Understand the functionality and mechanics of the energy billing system, communication network, computer network and transaction systems.Acquire new business customers for both… Show more Take ownership of a portfolio of customers within Energy Online to ensure customers are receiving appropriate service and that Energy Online interests are protected.Investigate and address any customer issues or complaints in an established time frame including full response tracking and recording.Understand the functionality and mechanics of the energy billing system, communication network, computer network and transaction systems.Acquire new business customers for both gas and electricity that are profitable and fit the demand profile Energy Online requires.Understand customers businesses and bring knowledge/expertise to assist them being successful by offering business solutions to meet their business requirements.Maintain sound working relationships with lines companies and other key suppliers to Energy Online.Provide on-going knowledge, help and support to the Genesis Energy retail team.Maintain a positive brand image within the business and community.Monitor and report monthly on competitor activity including pricing, marketing and community activities.Prepare monthly reports as prescribed by the Energy Online Business Manager.Maximise revenue potential through effective management of contracts.As and when required, develop, negotiate, implement, manage and renew electricity and/or gas contracts for current and prospective customers that meet the desired profile for acquisition targets. Show less

Providing support to the Business Sales team to enhance relationships with Genesis customers.Maintaining sound relationships with Energy Consultancies to ensure opportunities for Genesis energy are maximised.Assist Account Managers and Sales Representatives with credit control issues, reconciliations of un-metered loads and integrity of data in key sales databases.Contribute to the development, offer and contract support management of Genesis business sector… Show more Providing support to the Business Sales team to enhance relationships with Genesis customers.Maintaining sound relationships with Energy Consultancies to ensure opportunities for Genesis energy are maximised.Assist Account Managers and Sales Representatives with credit control issues, reconciliations of un-metered loads and integrity of data in key sales databases.Contribute to the development, offer and contract support management of Genesis business sector customers.Set up of customer contracts into CIS systems to ensure accuracy of billing for energy and network charges.Ensure accuracy of information required to generate customer billing, including network tariff changes, liaison with Energy Delivery relating to Time of Use metering and assisting with the customer switching process.Ensure that Genesis’ legislative and company record requirements are met in the gathering and storage of customer information. Be actively involved, achieving set objectives in Genesis Energy’s Health and Safety systems. Assist in achieving industry best practice and compliance with legislative and company guidelines.Undertake other projects as required e.g. the gas price pass-through mailout. Show less

Provide professional first point of contact to visitors Record all sales enquiriesProvide administrative support to management and Sales teamEvents and travel management Coordinate back office support to manage logistics through liaison between sales, service, accounts and despatch departments.Produce sales reporting to Retail Sales ManagerDevelop sales quotationsCollate and generate sales leads through coordinated prospect mailouts… Show more Provide professional first point of contact to visitors Record all sales enquiriesProvide administrative support to management and Sales teamEvents and travel management Coordinate back office support to manage logistics through liaison between sales, service, accounts and despatch departments.Produce sales reporting to Retail Sales ManagerDevelop sales quotationsCollate and generate sales leads through coordinated prospect mailouts, lookups through databases such as Yellow pages.Creating advertising material for company promotional flyers and clients briefs Show less

Telephone ServicesSecretarial duties for CEOPreparation of quarterly board papersManagement team secretarial supportNormal back office functions including travel booking, banking, organisation of courier and mail services and maintenance of office equipment.

Telephone ServicesSecretarial dutiesPrepare and produce various legal documentsFiling of legal documents (within database and physical copies)Normal back office functions including banking, organisation of courier and mail services and maintenance of office equipment.