Natalie Kennefick Email & Phone Number

Sydney, Nsw, Au

Sydney, New South Wales, Australia

• Diary Management • Developing procedures and standardising processes • Delivery of administration services • Event management • Carrying out space planning reviews and co-ordination of staff relocations • Meeting attendance, agendas and minutes • Expense management • Logging of facilities calls • Room Booking system maintenance • Management of Organisational Charts • Registration and coordination to industry/trade events and conferences • Onboarding of new executive staff • Team Management• Office Upgrades• Travel Coordination• Project ManagementRecruitment (Dual-role)• Recruitment/Talent Acquisitions• Phone Screening Interviews• Setting up of interviews• Following up candidates• Processing of online assessments• Processing letter of offers

Sydney, New South Wales, Australia

• Diary and Email Management • Developing procedures and standardising processes • Delivery of administration services including financial processes • Event management • Carrying out space planning reviews and co-ordination of staff relocations • Meeting attendance, agendas and minutes • Expense management • Logging of facilities calls • Room Booking system maintenance • Management of Organisational Charts and email distribution lists • Registration and coordination to industry/trade events and conferences • HR Functions • Aged Payables Management • Onboarding of new staff • Office setup and relocation • Creating and updating site profile packs for investors • Office Management

Macquarie Park, Nsw Australia

• Diary and Email Management • Developing procedures and standardising processes • Delivery of administration services including financial processes• Travel coordination• Event management• Carrying out space planning reviews and co-ordination of staff relocations• Meeting attendance, agendas and minutes• Financial Reporting• Expense management• Logging of facilities calls• Room Booking system maintenance• Management of Organisational Charts and email distribution lists• Updating and monitoring retail stream on Phub on behalf of my manager• Reward and Recognition of team members• Registration and coordination to events and conferences on behalf of managers

Macquarie Park, Nsw, Australia

• Diary and Email Management • Developing procedures and standardising processes • Delivery of administration services including financial processes• Travel coordination• Event management• Carrying out space planning reviews and co-ordination of staff relocations• Meeting attendance, agendas and minutes• Financial Reporting• Expense management• Logging of facilities calls• Room Booking system maintenance• Management of Organisational Charts and email distribution lists• Updating and monitoring retail stream on Phub on behalf of my manager• Reward and Recognition of team members• Registration and coordination to events and conferences on behalf of managers

Macquarie Park, New South Wales, Australia

EA to VP Group Finance EA to Director, Finance Shared ServicesEA to Director, Transformation EA to Director, Financial Operations

Sydney, Australia

Fleet managementCoordinating staff forums for 2 officesAssisting with the preparation of Tenders, bids, submissions and proposalsAttending Business Development and Executive team meetingsOffice expansion researchCoordinating meetings, minute taking, diary management and email correspondence for senior managementCoordinating domestic and international travel arrangements including flights, accommodation, visas, immunisations and travel registration.Undertaking advanced word processing duties for project submissions, reports, correspondence and presentationsTimesheet AdministratorBudget control and Divisional Manager monitor it – Proposal and Business DevelopmentInductionsCompiling and issue of new starter packUpdate Mandatory Training SpreadsheetRecruitment – book candidates for interviewBooking travel and accommodation for staff relocating to DivisionInternational travel e-formImmunisations where requiredInternational travellersBooking external training for staff as required and following up on expiryCoordinating internal and external events including Boardroom Lunches, Property Council events, Christmas functions, Staff Updates etc.Proactively seek appropriate project information for internal publicationsMaintain WHS office requirements Promoting and actioning workplace health and safetyAssisting the office with IT support as required, including coordinating and setting up new equipment when required, as well as liaising with ANZ IT Support Desk to ensure that users’ issues are resolved in a timely manner

Sydney

* Budget Research* Office Management * Diary Management for CEO and CFO * Travel Co-ordination for Board members and Executive team* Event Planning and Co-ordination* Board and Executive Meeting Co-ordination & Preparation* Stationery Ordering & Stock control* Relief Reception* Overseeing the relocation & setup of temporary and permanent offices* Assisting the Compliance Manager* Assisting the Company Secretary* Assisting the CFO* Collation and distribution of the Company Quarterly Newsletter* On-boarding of new employees* Training of other Administration employees* ASIC and ASX updates and management* Website content management

Sydney

* Monthly Reports* Meeting Agenda and Minute preparation* Mail* Petty cash and expenses* Stock control and ordering* Liaising with clients, contractors and tenants* Document handovers* Meeting preparation & Minutes* Event planning and co-ordination* Executive Assistant duties to Managing Director* Strata Search co-ordination* Filing and Archiving* Liaising with government departments* Set-up of new developments and strata plans* Assisting all departments* Ad-hoc administration/associate duties* Debt Recovery* Banking

Sydney, Australia

* Running weekly & monthly reports* Assisting with yearly budgets* Drafting and sending correspondence* Liaising with Property Managers and government agency staff* Drafting variation sheets encompassing the changes of supplier details, rent payments, rent review dates, property managers and additional payments and/or credits* Reading property leases and interpreting relevant clauses in regards to payment terms and conditions and lease/rental terms and conditions.* Processing supplier invoices * Liaising with suppliers * Account Reconciliations

Sydney, Australia

* Running weekly & monthly reports* Assisting with yearly budgets* Drafting and sending correspondence* Liaising with Property Managers and government agency staff* Drafting variation sheets encompassing the changes of supplier details, rent payments, rent review dates, property managers and additional payments and/or credits* Reading property leases and interpreting relevant clauses in regards to payment terms and conditions and lease/rental terms and conditions.* Processing supplier invoices * Liaising with suppliers * Account Reconciliations

Sydney, Australia

* Running monthly reports for seven different contracts/clients* Invoicing - invoicing completed jobs, bulk invoicing monthly & quarterly preventative maintenance jobs and distributing to clients for payments. Processing credit notes. Creating manual invoices and credit notes* Purchase Orders – raising purchase orders and distributing ongoing purchase order numbers to branches and subcontractors for future use.* Accounts Payable – processing supplier invoices for payments. Ensuring all supporting documents are sent with the invoice and if not, following up with the subcontractor in order for payment to be made* Processing employee expense forms – making sure all receipts are submitted, processing details or transaction into internal payment system* Relief Reception – answering and transferring calls, allowing building access to staff, clients, couriers, booking meeting rooms for staff, greeting clients, answering enquiries* Running of financial reports – Daily WIP reports for myself, managers and administration staff. Outstanding calls reports for branch managers and administration staff Australia wide.* Tender Preparation – assisting the sales coordinator with preparing tender submissions. Printing and collating documents, looking up information in our database and on the internet

Diploma, Human Resources Management And Services

Diploma, Diploma Of. Business Administration, Distinction

Certificate Of Achievement, Working Sm@Rt With Microsoft Outlook

Hsc, Hsc

Activities and Societies: Swimming Team, Tennis Team, Sports House Captain & Sports House Vice Captain High School Student from year 7-12..