Accounts Payable * Receive, review, and enter vendor bills. Apply billed items to correct jobs, lots and accounts* Identify and investigate discrepancies on bills based on bid amount and prior invoices* Weekly payable report, check and wire payment runs* Communicate internally and externally with team and vendors to resolve discrepanciesAccounts Receivable * Perform daily invoicing and record invoice status updates in load bookings* Calculate Invoicing GL Entries to appropriately and accurately record inventory application* Manage outbound recording on inventory spreadsheet, verify proper update on Sales and Contract Purchase tabs* Weekly payment reminders and A/R Aging * Process customer receipts and company deposits General Tasks* Bank, credit card, & inventory reconciliations * Maintain QB Attachments and coordinating server files* Manage daily accounting entries in to Quickbooks and Share Drive to maintain accurate and current accounting statuses for each load and inventory lot. Includes payables, receivables, inventory and contract verification/managementSpecial Projects* Account, lot, contract investigation and reconciliation as requested

*Oversee clerical staff providing assistance with daily tasks *Supervise time management and project management input*Troubleshoot billing issues in project management system*Proof in house payroll

*Perform administrative and secretarial support functions for everyone within the company. *Coordinate and manage multiple priorities and projects. *Schedule appointments and maintain accurate up-to-date confidential client files.*Assist with general accounting functions maintaining journals and handling A/P and A/R.*Provide telephone support, investigate and resolve billing problems, and handle the daily deposit and payroll*Train and supervise part-time and intern replacements.*Demonstrate ability to maintain composure and work efficiently in a swift environment while preserving strict confidentiality.*Orchestrate company events and reservations managing customer relations while providing exemplary service to all customers.Oversee all operations including housekeeping, maintenance on all equipment, and file & storage duties for the storeroom.