Natasha Vidal Email & Phone Number

Boca Raton, Florida, United States

Fort Lauderdale, Florida

•Assist Project Management in planning, documentation, execution and overall management of commercial HVAC mechanical construction projects, including Equipment Buyouts, Submittals, RFI’s, Change Orders, Communication, and other aspects of Project Management.• Project cost review, reporting, updating and accounting.• Set-up all projects in accounting and project management software and maintain.• Complete all project set-up documentation that is requested by General Contractor.• Verify insurance requirements and obtain Certificate of Insurance, Notice to Owner and Performance & Payment Bonds.• Responsible for obtaining permits, scheduling of inspections and close-out permit.• Maintain and ensure that company is registered and current with Contractor License, Insurance, Business Tax, and required forms for each building municipality.• Require and maintain all Certificates of Insurances from Subs.• Enroll and maintain project OCIP/CCIP.• Ensure all certified payroll reports and generated and sent to correct recipient.• Prepare and generate subcontractor contracts, change orders and purchase orders.• Generate monthly project pay applications.• Contact Customer as needed to collect payments.• Collect, track and approve all Owner Direct Purchase Order invoices and submit to client.• Review of subcontractor and vendor applications for accuracy and payment.• Maintain the Submittal Log and coordinate the orderly approval by architect/engineer.• Assist in the preparation of contract close out documents including as-builts, warranty documents, and close-out manuals.• Recognize and track Critical Action Items.• Liaison between GC/Client and all internal departments.

• Provide executive support to the project team including Project Executive, Project Managers, Project Engineer and Superintendents.• Responsible for generating, processing and tracking all related project documentation such as proposals, LOI’s, subcontracts and purchase orders.• Generate and submit Change Orders to the Owner.• Require and maintain all Subcontractor Certificates of Insurance and other required documentation.• Create and distribute OAC Meeting Minutes.• Maintain current drawings log with all revisions.• Recognize and track Critical Action Items.• Assist the Project Engineer in tracking all RFI’s and Submittals and distribute to subcontractors.• Ensure all project information is shared with all parties in a timely manner.• Assist PM with Buyout of subcontracts and equipment.• Assist Project Executive with all financial reporting activities for the project.• Assemble and maintain complete project records and close-out documents.

Miami, Florida

• Manage the Building Code Consultant Contract with Miami-Dade County Public Schools.• Coordinate staff of inspectors, plan reviewers and consultants.• Responsible for coordinating all plan reviews, processing plan review reports and liaison between reviewers and designers.• Responsible for scheduling all inspections, processing inspection reports and liaison between contractors and inspectors.• Attend meetings as requested by Miami-Dade County Public Schools, Capital Improvements Office.• Coordinate/attend meetings to resolve issues during plan review process.• Follow-up on non-compliances issued to contractors during construction.• Responsible for negotiating contracts and additional services with Client.• Responsible for negotiating fee proposals with Consultants.• Responsible for financial projections and billings for the department.

Port Of Miami Tunnel

● Serve as Executive Assistant and MEP Contract Administrator to the Technical Director/MEP Manager.● Provide executive support to the MEP and technical department, consisting of 6 managers and 2 field engineers.● Schedule and maintain calendar of appointments, meetings and travel itineraries including preparation of agenda for the technical/MEP department.● Compose all technical and financial related correspondence to vendors, clients and consultants.● Guarantee consistency of all correspondences with document control requirements, including reviewing and rejecting documents if not meeting the specifications.● Prepare and execute service orders and contracts for all contractors.● Generate and track all change orders and gather all required backup.● Obtain, distribute and process all shop drawings, RFIs, field change order requests and deviation notices.● Assist MEP manager in all financial reporting activities for the department.● Compose all meeting minutes for all department meetings.● Coordinate all as-built documentation between subcontractors.● Coordinate all department events.

Columbia, South Carolina Area

● Assist the Construction Manager, Estimators and Senior Project Manager.● Assist the Marketing Dept. in preparing Request for Qualifications and Proposals.● Obtain pricing of materials and quotes from subcontractors.● Create subcontracts, change orders, purchase orders and monthly application for payments.● Create and update Final AIA Contracts on AIA software.● Maintain RFI/Submittal/Transmittal information on projects.● Maintain current drawing files on all projects.● Obtain and distribute shop drawings.● Assist the Estimator by acting as liaison between Estimator and Subcontractors in regards to bid information, plans, questions, etc.● Assist the Estimator by organizing submission documents, including bid forms, bid bonds and other requirements.● Maintain all current Labor Law posters, Safety Manuals and MSDS books.● Obtain and review Subcontractor Insurance Certificates.● Maintain and manage the project filing system as per the Company's policies and procedures.● Maintain an equipment delivery and return schedule for each project.● Gather the materials and information needed for the Project Close-Out.● Assemble the Project Maintenance Manual.

Miami/Fort Lauderdale Area

Code Compliance Director (2005-2008)• Successfully manage a staff of inspectors, plan reviewers and consultants.• Manage code compliance services to over 250 educational facilities projects.• Responsible for negotiating contracts and additional services directly with Client.• Responsible for marketing all aspects of Code Compliance Department.• Develop annual budget for the Department.• Responsible for financial projections and proposals for the Department.• Responsible for recruitment and retention of employees within the Department. Executive Administrative Assistant (2000-2005)• Provide executive level support to the Partner-In-Charge, Code Compliance Department and architectural staff.• Communicate executive’s instructions to various departments.• Coordinate and arrange meetings, conferences and travel including preparation of itineraries and agenda.• Screen emails to insure all deadline requests were properly met.• Compose and review correspondence for content and accuracy.• Organize and maintain confidential, business and personal files, including follow-up on pending matters.• Preparation of expense reports.• Prepared presentations and other department information.

Miami/Fort Lauderdale Area

• Provide executive support to the Vice President of Engineering and the Code Compliance Director.• Provide administrative support to the design team and construction management department.• Manage calendar, meeting schedules and travel arrangements for the Vice President.• Distribute and process all plan review submittals and reports.• Schedule and inspections and process inspection reports.• Prepare and track and invoices for the Code Compliance Department. .

Miami/Fort Lauderdale Area

• Provide executive support to the Executive Vice President.• Manage extensive personal and professional calendars.• Arrange for meetings, conferences and travel arrangements.• Prepare correspondence, contractors, proposal, requisitions, purchase orders, memorandums and meeting minutes.• Process payroll for over 300 union employees each week.• Process fringe benefits and pension fund reports covering several union organizations.• Establish Workers Compensation and Safety Program.