• Management and supervision of events • Recruiting of staff• Procurement and processing of stock• Debtors and Creditors• Client Liaison• Co-ordination of service providers and vendors• Set up and strike down of events• Social media

• Responding to all walk-in customers, emails and telephone queries regarding events, dinners, private functions and conferencing• Preparing quotations, proposals, contracts, function sheets, cover sheets and all other inter-departmental forms• Preparing and updating of functions sheets as changes are made, and to ensure that updated and new function sheets are issued and distributed to all departments (kitchen, housekeeping, front office, security, finance etc.)• Ensuring there are function sales packages available for any client visits• Conduct site inspection, tours at the hotel with potential clients• Using Apex system for booking of venue, menu selection, raising charges• Compilation of daily revenue reports• Liaise with clients to identify their needs and requirements to ensure customer satisfaction• Co-ordinate major and minor details of event, such as décor, catering, entertainment, audio-visual equipment, agendas, etc.• Issuing invoices, collecting and following up on payments and vouchers and ensuring all function accounts are up to date• Assisting the duty manager and team with events on the day, including problem solving, welcoming guest, event set-up, communicating and delegating to staff, arranging service providers and vendors and well as strike down after event• Co-ordinate in-house functions such as Christmas and Easter lunches as well as road shows and quarterly staff meetings• Assist with general administrative duties

- negotiate all function requirements, including menu selection directly with clients.-confirm all details in writing with clients and contracts between clients and club are in order.-ensure the setup of all function rooms is in accordance with client needs. -personally ensure that all function requirements are fulfilled to the client’s satisfaction.-ensure that all client invoice requirements are raised including final head count and to follow through on queries after the function should the need arise.- manage the booking of the facilities and recommend changes to suit the client’s needs in order to maintain a high occupancy rate.-supply the function managers, Assistant F&B Manager, F&B Manager and General Manager with function sheets weekly as accurately as possible.-hold weekly meetings to discuss the function sheets and negotiate through problems.- initiate club house functions and negotiate décor and entertainment pricing.

Manage the diverse expectations of clients • Innovation – to come up with effective new marketing ideas and strategies• Negotiates (terms, deals rates, sponsorships, etc)• Makes budget and strategy recommendation to manager.• Contract administration, quality control and execution. • Event coordination (conceptualizing events, oversee plans and budgets, liaison with suppliers). • Monitor exhibitors (to conform to required standards).• Manages and maintains relationships with tenants. • Managing and controlling marketing budget. • Prepares and quality control of marketing reporting • Approval of invoices / creditors to be paid.• Oversees and generate briefs to agencies / promotional companies.• Approves creative work and schedules of agencies / promotional companies.• Attends to queries / complaints that were escalated to this level.• Ensures cooperation, synergy and effective communication between marketing and other departments with the Primedia Lifestyle Group. • Pursue relevant strategic alliances and sponsorship opportunities

-Reception -Preparing quotes-Petty cash control-Cashier-Warehouse supervision-Processing of orders,-Dispatching and receiving products-Stock take-Filing -Other basic administrative duties.

-Arranging service providers for events and Promotions,-Supervising events and staff and arranging set-up for events,-Debtors and creditors, filing, admin -Employing students for promotions and events