Handled an ever-changing calendar and schedule, ensuring the prioritization of the most critical initiative for two busy celebrities. Oversaw major home remodels, and managed six properties across multiple states. Provide support for design and furniture needs. Handle errands and home stocking responsibilities. Manage general administrative tasks and paperwork. Handled all travel logistics and booking the following: commercial flights, car service, helicopters, private planes, and yachts in remote locations all around the world. Collaborate closely with agents, managers, publicists, and business managers.

First assistant/point person on all personal and business endeavors. Heavy scheduling of personal and business appointments. / Handling daily operations for Millionaire’s Club International Dating Service. / Project Manager for JE T’AIME BY PATTI STANGER, a clothing, jewelry and cosmetic line – developed packaging, web design, trademark and e-commerce sales. / Research product placement and film locations for Million Dollar Matchmaker (WeTV) and Love Blows (WeTV) and Ms. Stanger’s other projects in production. / Attend all doctor’s appointments with principal, taking notes, filling prescriptions & ensuring all food consumed follows strict guidelines. / Managing estate staff & home repairs. / Booking hair and makeup artists, car services, flights, etc. / Rolling calls, dictation, documents & other administrative duties. / Extensive domestic and international travel, both commercial and private. / Hotels, car rentals, luxury property rentals / Monitor business and personal email accounts for principal and responding on her behalf.

Assist in all aspects of office, household and personal lives. Work in tandem with Executive Assistant, offering coverage when needed. Travel arrangements, chauffeur services, airport pickup and drop-offs. Motor court management – 6 vehicles. Housekeeper management at multiple properties including an estate in Bel Air, CA and a 75-acre ranch in Hidden Valley/Thousand Oaks, CA. Dictation and administrative tasks. Wardrobe management. Also completes various tasks for the family.

Oversaw remodel of executive’s homes and hired estate staff, car repairs. Transported 10-year-old daughter to/from school and doctor’s appointments. Light meal prep, accounting and payments, coordinated dinner parties, laundry. Handled administrative duties for freelance marketing clients. Coordinated photo-shoots/casting sessions for retail/e-commerce campaign. Traveled with executive/booked flights, car service, and hotels. Prepared documents & presentations. Taking minutes for high-level meetings. Also assisted in okayplayer/okayafrica (website owned by Questlove of The Roots). Coordinated film and TV projects for Unusual Pictures, a production company formed by India Allen and Jeff Franklin (Full House, Laverne & Shirley)

Provided full administrative support to executive; prioritized, placed, received, and screened internal and external calls and rolled calls, maintained strict confidentiality of highly sensitive financial, employee and personal information and coordinated conference calls and meetings with A-list clients and high profile executives, both domestic and international. Performed general office duties including, handling incoming mail, filing, photocopying, faxing and maintaining files and records. Clients included: Christina Aguilera, Mariah Carey, Kanye West, The Eagles, Mary J. Blige, Van Halen, Steely Dan, Jared Leto and Gavin Rossdale.

Manage daily calendar for CEO and President; coordinate agendas and all arrangements for meetings. Prioritize, place, receive, and screen internal and external calls and set up rolling phone calls. Arrange for all domestic and international travel and hotel arrangements; confirming and changing arrangements as needed. Perform general office duties including but not limited to handling incoming mail, filing, photocopying, faxing and maintaining files and records. Coordinate frequent artist and development dinners, various off-site company meetings and retreats including coordinating meals, hotel, conference room needs, note taking, etc when needed. Manage personal affairs, including personal mail, personal appointments, insurance renewals and issues, paying bills. Initiate processes to improve efficiency and timeliness of internal and external communications. Develop and administer follow-up system for CEO’s correspondence, including conducting research and preparing, drafting and tracking responses. Maintain strict confidentiality of highly sensitive financial, employee & personal information. Maintain composure under stressful conditions and handle complex problems with minimal supervision. Project management for Serpents & Snakes, the record label founded by Kings of Leon

Composing press releases and media alerts; Monitoring and processing all media coverage including print, online and television. Managing multiple phone lines; Kept master client list and album release schedule current for all accounts. Research on media outlets and new business leads. Composing new business contracts; Handling photographers and media check in at events and concerts. Scheduling press conferences, meetings, arranging travel. Arranging and monitoring interviews. Preparing press kits, bios and photos. Updating company website, social networks. Recruiting, hiring and managing interns. Clients include: Vans Warped Tour; Harley-Davidson; Jason Bonham’s Led Zeppelin Experience; Slash; Gary Numan; Sublime With Rome; Fried Green Apps (Mix Me In2 Taylor Swift iPhone app); As I Lay Dying; Underoath; Alternative Press Magazine; RAIN: A Tribute To The Beatles.

Album and tour press; soliciting interviews, reviews and all manner of press and media coverage for a wide array of clients. Arranging interviews, photo shoots; guest list for live performances. Preparing press materials; obtaining and processing all media coverage; processing fulfillment needs; running errands; various administrative tasks including phones. Research on artists, clients and press leads. Head of Internship Program including recruitment, training and management.

Composing press releases and fact sheets, obtaining and processing all media coverage; processing fulfillment needs. Uploading photos to press sites General administrative tasks. T&E’s. Special projects.

Compiling reports; filing travel and entertainment expenses, managing multiple phone lines. Faxing, copying, filing, mailings. Preparing documents & agendas. Special projects for executives. Also assisted in Marketing; Film & TV Licensing.

Completing sales reports; research on sales leads. Soliciting media coverage; follow up calls to media; fulfillment needs. Logging demos; assisting with auditions/artist showcases.