Naty Ruby Newman Email & Phone Number

Dubai

1. Manage vendor relationships with automobile spare parts vendors.2. Obtain competitive quotes when a requisition is received. 3. Process orders from client ensuring that the correct procedures was communicated to vendor, expediting critical path requisitions.4. Communicate status of order from approval through delivery.5. Process smooth delivery of items.

• Responsibilities:
• Provide executive support to the Vice President and Contract Manager handling of all incoming and outgoing mails diarizing meetings (approx 30 meetings per week.)
• Type, draft and finalize correspondence, reports and ensuring that key reports are bounded and distributed in the presentable and timely manner as directed.
• Maintain log of incoming and outgoing post.
• Upkeep of sensitive materials in confidence such as salary details and staff movement when requested.
• Observes and implement established policies and procedures.

• Moved to mall operations, and assisted the VP – Deira City Centre who also eventually handled and managed the redevelopment of Deira City Centre and the new office building. Provision of administrative support to the.
• Provide all administrative support for VP, Deira City Centre, Project Development Manager and Retail Delivery Manager.
• Assist Operations team in mall retail fit out inspections and coordinate various mall procedures and guidelines.
• Attendance and documentation of all related meetings i.e. operations meeting, project progress meetings, workshops, and project audit, collation and distribution of Project Committee Group papers.
• Manage and produce reports as when required.
• Write, edit, issue and follow up reports, minutes and occasional correspondences produced by the team.

• Handled coordination for pre and post selection and recruitment process Pre – Recruitment
• Source Job Description and prepare appropriate job profiles required to coordinate with recruitment agencies/ consultants and advertising agencies.
• Liaison with various recruitment agencies on the interview schedules Post Recruitment
• Prepare visa applications and required checklists of recruited candidates and liaising with government relations department for visa and labour documentation.
• Arrange travel formalities for the employee (and family) as required.
• Arrange temporary accommodation, hotel bookings and boarding arrangements

• Responsibilities:
• Receiving of various meeting requests and arranges schedule of various appointments of immediate superior.
• Preparation of investor related materials for distribution to local international clients during out-of the country conferences, road shows.
• Assists in planning, organizing and preparation of presentation materials for annual stockholders meetings, local and international road shows.
• Coordination with Project Site Managers during ocular inspections and project site tripping.
• Maintenance of local and international mailing lists for mailing of annual reports, quarterly results and various communications and information for distribution.