Neeraja Rajan, Msc, Shrm-Cp Email & Phone Number

Sacramento, California, United States

Sacramento, California, United States

As an Employee Benefits Manager at Grin Technologies Inc., I led the strategic management and administration of comprehensive employee benefits programs, ensuring the well-being and satisfaction of our workforce. My role involved spearheading the annual benefits renewal and RFP process, negotiating rates and plans with insurance brokers, and managing the design, communication, and administration of benefit plans, including Medical, Dental, Wellness, Retirement, Disability, and Life & AD&D insurance.I partnered closely with benefits brokers to ensure a seamless Open Enrollment process, providing accurate and thorough education for employees. Compliance was a key focus, and I ensured adherence to HIPAA, COBRA, ERISA, ACA, FMLA, and DOL regulations. My expertise extended to administering various types of leave, including medical, personal, disability, and FMLA, for over 250 remote employees across 40+ states.Additionally, I acted as the 401(k) plan administrator, overseeing annual compliance, audits, managing loans, and collaborating with financial advisors. I also managed global employee benefits for staff in Canada and Latin America and handled immigration processes for H-1B visa employees, coordinating with external law firms.My role required a high level of organization and technological proficiency, utilizing tools like Paylocity, Sequoia, G-Suite, Slack, and Deel to streamline processes and enhance operational efficiency. I also created and maintained accurate documentation of policies on the employee intranet, ensuring accessible and up-to-date information for all employees.Through my proactive approach and strong analytical skills, I successfully developed and delivered benefits training and communications, supported four Reductions in Force, and implemented effective strategies that improved overall employee experience and operational performance.

Responsible for Total Rewards, Benefits, HR Systems, and Compliance for a remote-first workforce. GRIN is all about being the best place to work for it's employees, and it's been such an exciting journey to put in place to benefits, programs and tools to drive this. My role is responsible for managing the day-to-day operations and communication of all benefit and compensation processes, programs and plans. I own leave administration, our HRIS, compliance, 401(k) and benefits administration.

Sacramento, California, United States

Sacramento, California, United States

Chantilly, Virginia

Oversaw Human Resources processes and programs for 90+ employees as the single point of contact responsible Federal and State regulatory compliance, recruitment, hiring, onboarding and training, organizational development, performance management, payroll, tax and benefits administration, immigration, and employee relations. As a member of Whereoware Leadership Team along with Executive Team, Directors, and Client Partners to build company culture, collaborate on new processes, and establish Whereoware’s vision for the next 2-3 years.

Chantilly, Virginia

Provide support to multiple positions and manage a high volume of candidates simultaneously Provide complete and accurate information to candidates about the company and position Screens and evaluates applicants work history, education, training, skills, and compensation needs to obtain best match for position Manage the candidate flow in our Applicant Tracking System (ATS) Collaborate with hiring managers, program managers, and the business development team to develop custom recruiting strategies Utilize social media, job fairs, networking events, and various recruiting methods to attract potential candidates Manage competing priorities simultaneously Recommend improved efficiencies for systems and processes Provide weekly performance metrics

Reston, Virginia

Identify, engage, and recruit qualified candidates by performing sourcing activities to include, but not limited to: market and Internet research identifying alternate candidate sources, cold calling, executing recruiting calls, referral recruiting, online social networking, attending seminars and local networking events.Determine and implement appropriate recruiting techniques for market, industry, skill set, and region. Evaluate market conditions and ensure candidate inventory population Maintain ongoing relationships with candidates not currently on assignment. Qualify candidates by conducting telephone and in-person interviews to obtain work history, education, training, job skills, and salary requirements. Complete appropriate reference checks on candidates and coordinate applicable background investigations Analyze client requirements against qualifications of candidates and match the best candidate with client needs. Package the candidates for presentation to client. Present job opportunities to candidates and negotiate pay rates. Prep and debrief candidates. Provide coaching throughout the client interview process. Conduct follow-up activities with candidates to ensure job satisfaction. Supervise and manage candidates on assignment; counsel and discipline candidates; be directly involved in termination decisions.

South Bend, Indiana Area

Lead the creation of recruitment plans for positions within organizationCreated job description and researched multiple job placement methods to hire Site Coordinator for new locationUsed online recruitment sites such as LinkedIn, Indeed.com, and company website to attract ideal candidatesExperience in negotiating contracts and closing position with desired candidateCoached and trained nine mentors over a period of two years to implement the proven Reading for Life model.

Volunteer in HR Department preparing new hire packages, orienting candidates before interviews, and assisting with additional HR duties Assist with inputting volunteer hours and health recordsConduct Telecare phone calls check on house-bound members of the communityAssist with inputting new volunteer information into system and the orientation of new volunteers

Assist with maintenance of volunteer medical filesUpdate and maintain annual volunteer files and assist with creating digital filesInput all volunteer hours on bi-weekly basisAssist with student orientation as neededAnswer any phone or walk-in inquiries

South Bend, Indiana Area

Create a safe and friendly environment for members of the Michiana community to meetPartner with organizations and events to promote community service in MichianaEncourage new and existing community members to come out and get involved in events around the area

Goshen, In

•• Interviewed top candidates for Director of Quality Assurance and other Operations Management positions• Recruited over 50 hourly workers to fill positions in operations through cold calling and posting ads in local newspapers and radio• Assisted in onboarding and training of new hires by explaining company policies• Collaborated with hiring managers to understand team needs and create strategies to hire ideal candidate• Updated all employee training records in Company Training Matrix for ISO-9001

Toronto, On

• Coordinated and conducted phone interviews; responsible for scheduling in-person interviews• Put together interview packages, and assisted with new employee orientation • Achieved hiring requirements for second quarter projects, hiring over 35 candidates in 1 month• Created and maintained job postings on the company website, LinkedIn, Indeed.com, Monster.com, and government websites • Screened applications for all available positions and coordinated with hiring managers• Worked with Senior HR Specialist to improve the reach of job postings by 25%

Key Results: Assisted with planning and organizing employee WHMIS, Health & Safety, First Aid and equipment training Updated training records for all employees using Microsoft Excel and ADP. Created training enrollment sessions on the Learning Management Centre (LMC) - Markham Learn Centre for Health & Safety, Employee Relations, Organizational Development and other departments.  Assisted in coordination of on-site learning and training events including identification of class participants, facility location, timing, session counts, and general course planning.  Assisted with full-cycle recruitment of summer students, onboarding and new hire orientation. Served as primary contact for participants, for non-subject matter questions, ie enrollment Project manager for Telework Pilot project with a total of 40 participants including screening participants, organizing information sessions and presenting information at orientation sessions. Minute taker for the Joint Health and Safety Committee at the Markham Civic Centre – created agendas, organized meetings, created lists of action items and created and conducted workplace inspections. Provided administrative support, data entry, data follow up and preparation of information with respect to WSIB claim forms, Incident and Accident claims and workplace accident investigations

• Maintained and produced all accounting and expense documents using Simply Accounting• Responsible for database management all new members, advertising clients, and advertising campaigns• Frontline contact for all email and telephone inquiries including membership verification• Created and maintained all client invoices, campaign tracking reports, and supplier contracts

• Updated and maintained the Store Profile database to reflect yearly store changes for 300 stores• Provided general administrative support including general assistance, appointment scheduling and telephone assistance• Identified and corrected floor plans for new store openings• Assisted in documenting store changes and creating reports for management

• Prioritized multiple tasks to organize and coordinate the Doing Business in Ontario seminar for up to 50 new business immigrants• Prepared and presented the Business Immigration Seminar for up to 20 prospective business immigrants• Networked and liaised with clients, providing them with relevant program advice both over the phone and via email• Perfected oral and written communication skills to communicate with clients• Screened, interviewed and trained replacement co-op student

• Responsible for maintaining and updating information on the government youth website, www.youth.gc.ca • Assisted in preparing for and attending Student Job/Career Fairs• Participated as an active team member and worked cooperatively with others using strong interpersonal skills• Presented a seminar on youth website at training session for Coordinators of Human Resources Centres for Students

Master’S Degree, Msc International Employment Relations And Human Resources Management

Certificate, Human Resource Management

Completed the Certificate in Human Resource Management.

Bachelor Of Arts, Psychology And Human Resource Management