Nell Smith Email & Phone Number

Melbourne, Victoria, Australia

South Melbourne

South Bank, Brisbane

Provide a high level of assistance and support to the executive manager and LYPS team in the development, delivery and evaluation of programs onsite, offsite and online, including regional outreach projects with public library network and external program partners.Maintaining LYPS promotional and support materials such as holiday brochures, arts materials and stationery for programs. Providing quality services in word processing, spreadsheet development, PowerPoint presentations, email correspondence and data input for databases.Provide administrative support including producing reports and correspondence, maintaining and generating mailing lists/ databases, maintaining effective records (including HR) and organising functions, travel and accommodation.Liaising with general public, meeting and greeting visitors and answering enquiries relevant to the LYPS program.

Provide accurate and efficient financial support to LYPS including forecasting and monitoring team budgets; following procurement procedures to purchase goods and services; processing invoices for payment; and creating and maintaining financial records including excel spread sheets.Assist with logistics for multiple offsite projects that have strict delivery deadlines with multiple partners, including but not limited to the removal and transport of freight and large set items. Assisting in program event and content delivery, including event set-up (such as ticketing paperwork), front of house duties (such as relieving staff in The Corner, collecting consent forms for photography, providing event information and registration, welcoming guests and liaising with caterers, contractors, and external clients) and event completion (such as coordinating debrief meetings and collating audience feedback into reports and spreadsheets).

Manage daily schedules for Senior Managers including the Assistant Dean of Research, Director of Industry Research and Consultancy and Dean of Research Development. Respond to queries within and outside of the university prioritising tasks in order to meet deadlines. Write, edit and proofread documents including meeting agendas, evaluations reports, journal articles and other incidental documentation. Plan and execute meetings, workshops and planning days, including chairing, recording of minutes, catering arrangements, room bookings and technology setup. Organise domestic and international travel arrangements for internal and external personnel; completing documentation that adheres to university wide policies and procedures.Manage office expenses to comply with overall budget; timely payment of invoices and reconciliation of accounts. Implementation of filing and record management systems. Use of new media and technology in order to effectively manage the daily workflow of tasks.Clerical duties including archiving, photocopying, scanning, binding, handling mail.Assist with the implementation of commercial research and consultancy projects, including online survey creation.

Use of complex online data management system, Citrix application, to create and maintain patron profile information. Use of complex online ticketing system, ENTA, to create and update patron ticket bookings.Meet and greet patrons at box office upon arrival to theatre.Respond to patron queries in person or over the phone. Assist Front of House Manager with duties prior, during and post performance. Complete daily Front of House Report.Manage Box Office float and daily takings.

Graduate Diploma In Education (Senior Years), Drama And English

Bachelor Of Fine Arts (Bfa), Drama