Administrative Assistant
Mason Game And Technology Academy
Fairfax, Va
- Coordinated 40-50 spring, summer, and fall summer camps and after school programs each year on the George Mason University campus with 100 -600 students attending per semester.- Created schedules of classes and expos for teachers throughout every semester.- Organized between 20 and 50 workshops and outreach events per year going into schools and STEAM events to do direct outreach with student bodies.- Reviewed and approved timesheets for all MGTA employees.- Supervised the 100+ teachers who work every year with MGTA.- Maintained calendar of classroom and space reservations.- Assisted in completion of hiring paperwork and background checks.- Maintained the MGTA database and registrations using systems such as MS Word, MS Excel, RegOnline, and Activenet.- Managed office finances by making purchases, tracking receipts, and creating monthly purchase reconciliation reports.- Created rosters, attendance sheets, nametags, certificates of completion, and program totals reports for all MGTA classes.- Processed over 800 student course registrations, transfers, and cancellations annually.- Interfaced with parents by answering questions about MGTA’s programs and helping to find the best course for their child.- Responsible for photography for events and classes.- Created and sent out monthly newsletters in iContact to keep the 8,000 subscribers (alumni, teachers, students, professionals, and more) updated on the opening of class registrations and updates within the Game Design program of George Mason University.- Collaborated with other departments to ensure all MGTA practices and programs were in compliance with George Mason University policy.- Reported directly to the Director of MGTA.