Dec 2008– up to datePrepare purchase orders and send copies to suppliers and to departments originating requests.Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.Respond to customer and supplier inquiries about order status, changes, or cancellations.Perform buying duties when necessary.Contact suppliers in order to schedule or expedite deliveries and to resolve Shortages, missed or late deliveries, and other problems.Review requisition orders in order to verify accuracy, terminology, and specifications.Prepare, maintain, and review purchasing files, reports and price lists.Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.Track the status of requisitions, contracts, and orders.Calculate costs of orders, and charge or forward invoices to appropriate accounts.Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications. Compare suppliers' bills with bids and purchase orders in order to verify accuracy.Approve bills for payment.Monitor contractor performance, recommending contract modifications when necessary.Prepare invitation-of-bid forms and mail forms to supplier firms or distribute forms for public posting.Represent companies in negotiating contracts and formulating policies with suppliers.Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.Resolve vendor or contractor grievances, and claims against suppliers.

Dec 2008– up to date* Prepare purchase orders and send copies to suppliers and to departments originating requests.* Determine if inventory quantities are sufficient for needs, ordering more materials whennecessary.* Respond to customer and supplier inquiries about order status, changes, or cancellations.* Perform buying duties when necessary.* Contact suppliers in order to schedule or expedite deliveries and to resolve Shortages, missedor late deliveries, and other problems.* Review requisition orders in order to verify accuracy, terminology, and specifications.* Prepare, maintain, and review purchasing files, reports and price lists.* Compare prices, specifications, and delivery dates in order to determine the best bid amongpotential suppliers.* Track the status of requisitions, contracts, and orders.* Calculate costs of orders, and charge or forward invoices to appropriate accounts.* Check shipments when they arrive to ensure that orders have been filled correctly and thosegoods meet specifications.* Compare suppliers' bills with bids and purchase orders in order to verify accuracy.* Approve bills for payment.* Monitor contractor performance, recommending contract modifications when necessary.* Prepare invitation-of-bid forms and mail forms to supplier firms or distribute forms for publicposting.* Represent companies in negotiating contracts and formulating policies with suppliers.* Direct and coordinate activities of personnel engaged in buying, selling, and distributingmaterials, equipment, machinery, and supplies.* Resolve vendor or contractor grievances, and claims against suppliers.

Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.Coordinates office management activities for the administrator, executive or commission. Researches, compiles, assimilates, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content.Reads and screens incoming correspondence and reportsReceives and screens incoming calls and visitors, Makes referrals to appropriate staff Informs others of the administrator’s or executive’s position on issues. Composes letters and memoranda in response to inquiries. Acts as liaison between the administrator or executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments. Produces a variety of documents, charts, and graphs in final form.Updates administrator or executive on status of issues before scheduled meetings.Prepares agenda and collects materials for meetings takes minutes and keeps records of proceedings.Plans and coordinates arrangements for professional conferences. Reviews, proofreads, and edits documents prepared for the administrator’s or executive’ssignature.Takes and transcribes dictation on technical and confidential matters from the administrator or executive Coordinates and facilitates the administrator’s or executive's calendar to arrange appointmentsmeetings, and conferences.Recommends actions to be taken on office expenditures such as equipment and supply needs. Assists with preparation of the office budget. Compiles and maintains records, statistical information, and reports.Participates in and /or coordinates committees or task forces.Establishes and maintains various filing and records management systems.Makes travel arrangements. Operates standard office equipment Performs related work as assigned