Nicci Hingley Email & Phone Number

Welland, Ontario, Canada

Welland, Ontario, Canada

Welland, Ontario, Canada

Niagara Region Public Health

Assist in the preparation of specialised, confidential material, files, reports, legal documents, budget preparation and monitoring for the Director.Schedule appointments/meetings for the Director internal and external to the Department, ensuring the relevant documentation and background information for meetings.Prepare, maintain and track general office and confidential files and correspondence, personnel related items (e.g., WHMIS updates, staff licensure/registration, performance appraisals, employee notices, requests for staff training, vacation and attendance record management, job descriptions,), VISA reconciliation, etcCo-ordinate the annual review and revisions of the Divisional Policy and Procedure Manuals.Screen and respond, as appropriate, to telephone and electronic communications as required.

Ball'S Falls Conservation Area

Co-ordination of all facility rentals in relation to weddings, corporate meetings, etc.Ensure proper documentation in relation to licenced and catered eventsProcess reservations and payment for school education programsRegistration and payment processing for Summer Camp, March Break Camp, and other workshops/programs available to the publicProvide administrative support to the Site Administrator on a daily basis, and for all Thanksgiving Festival paperwork, mailings, invoicing, payment processing, etc.

Maintain Regional Chairman’s calendar and review meeting schedule on daily basisOrganize and arrange meetings for the Chairman including preparation of agendas, reports and resource materialCompose responses, correspondence, and presentations on behalf of the Chairman in conjunction with the Executive OfficerScreen telephone calls, take messages, and where possible and using judgement, handle replies or direct callers to appropriate areas or departmentsAct as a liaison with other Regional Departments, provincial and municipal politicians to obtain information as required by the Regional Chairman

Assist in recruitment process ie, calls for interviews, and calling for reference checksSchedule appointments and meetings for managers and supervisory staffProvide reception duties, clerical and administrative support to the division management staff including filing, word processing, data entry, preparation of agendas, and minute taking and distribution

Responsible for all Administrative Assistant duties related to Best Start initiativerecording and preparation of minutes of meetings for various internal and external committees involving various levels of government and community representativesExtensive daily use of Microsoft Word and ExcelSchedule appointments and meetings for managers and supervisory staffProvide reception duties, clerical and administrative support to the division management staff including filing, word processing, data entry, preparation of agendas, and minute taking and distribution

Agenda and minute preparation for regular and special Council meetings, Committees of Council, Public Meetings and various ad-hoc administrative meetingsPerform daily administrative and confidential secretarial duties for the office of the Clerk, Chief Administrative Officer, Financial Services, Mayor and CouncilReceive, research and respond to inquiries regarding all aspects of the municipality’s operationsextensive daily use of Microsoft Word and Excel, as well as recording minutes of meetings using Dictaphone