Nicholas Sanchez Email & Phone Number

United States

Darwin, Northern Territory, Australia

Melbourne, Victoria, Australia

• Coordinates the Department’s strategic and business planning, and reporting, including the development of the Department’s Strategic Plan, Statement of Expectations, Annual Report and Public Accounts and Estimates Committee (PAEC) Outcomes hearings.• Leads the Department’s risk management practices including building risk capability and a risk aware culture.• Leads the Department’s business continuity practices and maintains the Department’s Business Continuity System.• Oversees the Department’s Corporate Policy Framework and its supporting Integrated Corporate Management Calendar.• Supports the Department’s governance bodies and secretariat processes, including building governance capability and culture.

Melbourne, Victoria, Australia

• Initial responsibilities included a wide array of admin tasks serving the executive director and director of one of our corresponding branches including diary management, email review, branch responsibilities, HR paperwork, briefs and correspondence approval tracking and day packs for director meetings.• Organized and coordinated our offsite Branch Planning Day at the Abbotsford Convent with over 50 attendees including quoting multiple venues, liaising with the event coordinator, managing food preferences, hiring our master of ceremonies and ordering the supplies needed for the day.• Initially on a fixed term role, the job was made as an ongoing position and I was able to re-apply, be interviewed by a selection panel committee and won the job outright.• Charged with coordinating all division wide meetings, updating rosters and distribution lists.• Worked with my Executive Coordinator to collate the data for our Divisional Business Plan and received training for the Department’s implementation program Sycle.• Alongside our executive staff we created a division wide induction guide, updated our Divisional SharePoint site, created a detailed org chart (including position numbers and more) and a registry for all incoming approvals.

Melbourne, Victoria, Australia

• Initial responsibilities included proofreading the PAEC Questionnaire, reviewing and editing briefings and responding to incoming emails for the PAEC inbox.• Tasked with advising PAEC coordinators which briefs will need updating as well as the timelines expected, working with our manager to get feedback on the briefings we had been assigned and liaising with our PAEC team review partner to provide commentary on the briefs we completed.• Updated status reports through our SharePoint, created a roster for the hearing schedule and completed high level hearing summaries.• Trained with another colleague to create a briefing pack for the Secretary and Deputy Secretaries withing DET as a quick reference guide for any questions they may receive during the hearings.

Victoria, Australia

Project Officer (contract work) Program Service Unit, Regional Services GroupApril 2018 – July 2018• Initial responsibilities included a wide array of tasks including processing multi-million dollar grant payments, drafting briefs and correspondences for the Program Service Unit, processing vouchers for the ‘Glasses for Kids’ program, troubleshooting issues with missing vouchers and fielding general questions related to the program• Organized and coordinated contacts and quotes for website security for the States Schools Relief program (non profit organization)• Acted as a liaison between the ‘Glasses for Kids’ program and the State Schools Relief program to provide free glasses to students in the 250 most underprivileged schools in Victoria• Liaison duties included coordinating the scheduling of optometry students from the University of Melbourne for offsite vision screenings as well as directing the setup and breakdown of optometry screening stations, facilitating the movement and flow of student examinees and acting as a conduit between optometry students and the principals of the school• Worked directly with the principals on diffusing scheduling conflicts• Maintained record keeping for all student screening and assisted head optometrist with students on referrals for follow up examinations• The final outcome of the program produced an overwhelming participation of 17,343 students at 242 schools, over 6,395 vouchers issued and 1,502 pairs of glasses provided to students who needed them

Victoria, Australia

Executive Assistant (contract work) Office of the Executive Director for Group Planning, Coordination and Organization Division, Regional Services GroupJanuary 2018 – April 2018• Initial responsibilities included tracking of the Executive Director’s daily task list including scheduling meetings, taking phone calls, and sending out weekly dashboards• Additional responsibilities included tracking of all departmental briefs and correspondence; make updates to meeting minutes, and setting up meetings with various internal groups• Coordinated the Regional Division Monthly meeting which included organizing invitees, coordinating required topics with various department personnel and setting AVI for presentation audiences of 50+ attendees

Victoria, Australia

Administration Office Support (contract work) Office of the Executive Director for Communications Division• Initial responsibilities included tracking of the Executive Directors task list, scheduling his meetings, taking phone calls, and sending out weekly dashboards.• Additional responsibilities included keeping records of all incoming briefs, tracking salary authority forms and selection reports and requesting new user access for the department network. Also In charge of providing all meeting papers for the Executive Director and her directors.

Greater New Orleans Area

• Initial responsibilities included successful completion of overall project while resolving issues with subcontractors, providing status updates to Project Managers, generating reports to track completed sites, creating and tracking contracts, purchase orders, submittals and completing project close outs • Moved into Site Acquisition due to high demand on new site builds and worked with Project Managers from the gulf region to figure out a strategy to shoulder the workload while also meeting deadlines in a timely manner.• Now in charge of over 1,200 sites from the AL/MS/LA gulf region which includes truing up projects based on vendor revised quotes, attaching all necessary documents, creating purchase orders while identifying correct pricing, submitting cost transfers, and identifying any issues with budget.• Cross trained for all jobs within the PC team which includes scoping construction quotes, loading bill of materials, and providing cost budget reports for our team.

Greater Atlanta Area

- Initial responsibilities included helping customers online access to their timesheets, basic timeclock and computer troubleshooting as well as working email cases (2nd level)- Working up to 50 cases a day including calls and emails ranging from setting up new sites to training administrators on how to manage timecards and payroll- Promoted to Tier 2 Support working directly with account management on key accounts - ‘Key Account’ support included correcting errors with front office systems not loading employees, setting up pay rules for multiple clock sites, scheduling calls to clients with time sensitive payroll issues, and troubleshooting major clock issues working with their onsite customer IT.- First point of contact for all employees with user questions - Work directly with our development team(s) to identify system bugs by providing specific case logs and details and suggesting fixes

Greater New Orleans Area

- Promoted to Shift Lead and Assistant Bar Manager responsible for restocking bar inventory as well as maintaining cleanliness and organization of entire restaurant bar- ‘Top Waiter’, according to customer survey, for October 2013 at New Orleans St.Charles Avenue location- As Shift Lead, had ‘cash out’ responsibilities for entire wait staff for both afternoon and night shifts- Banquet coordinator for small and large parties of up to 80 attendees (i.e. business luncheons, political fundraisers and private parties)

Covington, La

- Maintained stockroom inventory and logistics- Supported sales efforts of both hardline and softline goods- Presentation and Pricing Member responsible for product placement, signage and displays- ‘Keyholder’ in Electronics Department