Nichole (Rem) Walczak Email and Phone Number

Schedule medical appointments and proceduresSet up new patients in Dr.Chrono Verify insuranceTake payments for copays, statements and other servicesPrepare nightly paperwork and depositEnsure the efficiency of patient flow and understanding of provided servicesPrepare any needed consent forms and maintain patient records

• Responsible for using ProSoft to process payroll for 342 district employees.• Report semi-monthly payroll to Citizens Bank to ensure payroll completion.• Use ProSoft to set up employee salaries and contract pay codes.• Manage PSERS retirement set up and submission for district employees.• Process all W-4’s and Residency Certifications.• Process wage garnishments (child support, taxes, student loans etc).• Manage employee voluntary deductions (union dues, credit union account, TSA’s etc)• Submit various post payroll payments for the district, including but not limited to Aflac, PA Unemployment, EFTPS (IRS), State taxes, Local taxes, OMNI 403(b) and various union dues.• Create timesheets and tracking documentation for hourly employees as well as supplemental submission forms for salaried employees.• Prepare quarterly tax reports using ProSoft.

• Daily payroll processing using the internal system in conjunction with Kronos.• Prepare and distribute paycheck detail for drivers.• Prepare and deliver weekly department numbers to center director.• Order produce inventory.• Prepare weekly fuel reconciliation report.• Create purchase orders for the department using PeopleSoft.• Schedule receiving of all inbound product.• Invoice stores and issue product credits based on research.• Perform trailer product checks.• Track and record load accuracy for distribution department.• Dispatch routes using TMS routing software as needed.

Manage CEO’s calendar, including scheduling speaking events, internal & external meetings as well as his daily business operations.Communicate with investors and board members to coordinate quarterly meetings as well as other events.Arrange travel, lodging, car rental etc for CEO, C-level executives, employees and candidates while keeping within budget guidelines.Assisted in execution of logistics & supplies for opening the San Francisco office.Complete expense reports, order supplies and reconcile invoices.Wrote the manual for my position within the company.Assisted in the editing of the “HR Wiki” system.Plan and execute company cultural & team building events.

Temporary position assisting owner of consulting firm with overflow accounting work for various clientsResearched and reported on correct jurisdictions for Act 32 compliance for three clients in Allegheny, Beaver and Lawrence CountiesContacted all vendor accounts receivable contacts for client in Beaver Falls to establish purchasing card payment process for payablesMake payments to 50+ vendors on a rotating monthly schedule for payables using client purchasing cardCommunicate daily with owner of Grater Consulting regarding confirmation numbers for payments, verification of payment amounts and total amount of daily transactions for online payment to purchasing cardAssist in data entry in QuickBooks Online for client in Lawrence County. Data entry includes vendor set up and maintenance and entry of payables on a weekly basis without supervision

Process exhibits using Excel and various interoffice programsResponsible for distribution of incoming mail for all departments and brandsAnswer consumer calls involving inquires and feedbackTeam member for the development of Knowledge Base

Order appraisalsVerified appraisal reports for compliance with state loan guidelinesPrepared CBC spreadsheets using ExcelResponsible for invoicingPrepared loan closing packages for lender shipping

Answer phones and direct callsMaintained and reconciled cash drawer and depositsOrganized and updated customer files to enable sales staff to have accurate information

Managed day-to-day operations of retail kiosk in suburban mall settingTrained and motivated sales associatesProcessed payroll, prepared bank deposits, ordered supplies and inventoryResponsible for reconciling cash differences on a weekly basisPrepared and transmitted monthly business reports to the home office

Oversaw title orders for seven statesPlaced title orders for customersAssured title orders complied with individual state regulationsPrepared progress reports on title order status and updated customer files