Administrative Specialist
Current
Advanced Compactor Rentals, Llc
Checks, reviews, and inputs invoices for paymentAnswers vendor inquiriesPrepares accounts payable checksPrepares analysis of accounts as requiredAssists the accounting department and with special projects as neededPrepare and update leases for tenantsAssist senior executives with administrative tasks including coordinating calendars, sending emails, Zoom/other meeting set ups, preparing correspondence and other general office administrationCoordinate set-up of corporate meetings or functions Update, maintain, copy and/or distribute the following reports: monthly financials, construction, & property lists Generate, post, update daily invoicesVerify, classify, compute, post and record accounts payable dataCalculate any additional charges or shipping dates and enter data into systemAssist and support any and all daily billing activitiesVerify discrepancies of clients’ billing issues, ensure invoice is complete and accurateFacilitate processing of invoices due by sending bills and contacting customersProcess the billing of multiple corporately billed clients Organize and update customer contact informationResolve customer account discrepancies