Nicola Whaley Email & Phone Number

West Byfleet, Gb

London, United Kingdom

Senior Commercial Manager for HS2 On Network Works. Contract responsibilities for the Old Oak Common Depot Decommissioning, Essential Works and Old Oak Common, Great Western Mainline Station Railway Systems projects.

London Bridge

Buildings and Civils projects on bridge replacement and refurbishments on the South East/Kent route.Commercial Manager for a portfolio of 12 projects that comprise 10% of the renewals work and are competitively tendered to validate the MFF framework contracts. Working closely with the Project team to deliver bridge renewals from tender stage through to delivery and close out. Collaborating with a variety of contractors on the different projects • Input to and assessment of competitive tender bids• Completion of Gateway and Claim papers• Writing Employers’ Representative Instructions and assessment of Contractor Change Requests• Cost Of Work Done and forecast reporting, PEST and financials for authority papers• Payment application assessment, valuation and certification• Completed NR Developing Leaders course• Continuous Improvement champion

West Ealing Sidings

Taking the West Ealing Sidings Phase 1 project from the Development team at GRIP 3 through to completion of construction, hand-back and close out at GRIP 8. Working closely with the Sponsor, Project Managers and Engineers and collaboratively with the Contractor, Carillion, to ensure the project was completed to very tight delivery timescales. The project was externally funded by the DfT which required regular reporting and meetings and raising external invoices.• Procurement strategy and contract negotiation• Completion of Gateway papers• Writing Employers’ Representative Instructions and assessment of Contractor Change Requests• Contract Status Report, Cost Of Work Done and forecast reporting• Completed training on Negotiation, NR9 and NR12 contracts• Payment application assessment and valuation• Processing payment certification• Raising invoices to the DfT for project funding

Crossrail Witi

Responsible for supporting the Commercial Manager in managing contract change for Stockley WITI, liaising with contractors to negotiate prices and raising Employer’s Representative Instructions. Analysing and assessing payment applications for the Principal Contractor contract. Completing periodic reporting of results and forecasting.• Payment application assessment and valuation• Processing payment certification• Contract Status Report, Cost Of Work Done and forecast reporting• Completed training on Network Rail Contracts, Estimating, Oracle, Lean Awareness• Participate in Stop, Start, Continuing – Resourcing team• Mentored girls through the STEM “Girls Engineering the Future” scheme

Designed and implemented a project to automatically capture data from the company’s Oracle system and feed into the reporting spreadsheets. This ensured accuracy of reporting and simplified the process of inputting reported data into Hyperion for consolidation. The method was devised, prototyped, tested and implemented, and the new procedure was fully documented and training given to the person responsible for Sales Ledger reporting.

Reading, United Kingdom

Assisted the Project Accountant with the stabilisation of the recently implemented ERP system, including providing systems help and support to users. Working towards the second phase implementation of value added services such as CRM, inventory control system and on-line expenses facility for all staff. Designed and managed reporting through Jet Reports and built Access queries to enable efficient upload of journal data to ERP system

Wokingham, Berkshire

Effectively led full financial accountability and control of company’s finances including statutory and monthly reporting for three separate company entities, internal reporting and audit. Controlled £4m budget authority, directly performance managed team of seven colleagues, including some off-site, and oversaw day to day work of administration support and warehouse logistics team members, totalling 13 staff. Assisting company’s European Financial Controller with Europe-wide reporting and deputising for them when necessary as well as designing, managing and delivering training colleagues across Europe in new ERP and reporting system.Planned, designed and project managed intended relocation of company’s office and warehousing operation, significantly contributed to business integration following company’s acquisition by Lonza as well as managed HR and payroll for over 31 colleagues. Successfully dealt with Sarbanes-Oxley accreditation and led project phases of company’s worldwide SAP ERP implementation project, travelled regularly to USA and Europe and managed reporting in those regions and across Europe. Also implemented new procedures for stock counting and control, credit note authorisations, invoice authorisations and monthly balance sheet reconciliations.

London

Successfully undertook short term assignment managing responsibility for investigating and collecting significant aged debt, reanalysing allocations and correcting errors as well as internally auditing booking procedures to ensure correct procedures were followed. Acclaimed for collecting and resolving £100k outstanding debt on BT account from year 2000 and travelling to Manchester offices to tackle problem face to face rather than by telephone.

Woking

Effectively maintained financial ledgers, managed company’s finance function and dealt with audit, financial reporting, VAT and tax reporting. Directly performance managed team of three purchase ledger, credit control and support colleagues, managed monthly reporting to budget with full variance analysis and organised sales commissions for payroll.  Worked closely with all departments to implement procedures and controls as well as led cash flow forecasts and reporting. Successfully prepared for and completed work in for company’s initial audit against challenging backdrop of business being severely impacted following 9/11 incident after which company contracted to skeleton staff before finally closing.

London, United Kingdom

Successfully managed diverse range of day to day financial management activities including purchase and sales ledger, banking, forex, management accounts, variance analyses, VAT returns, EC Sales returns, Intrastat reporting and financial year end accounts to audit as well as sales commission calculations and analysis.

New Malden, Surrey

Effectively delivered one year management accountancy role as well as dealt with general accounting processing and pre-audit work. Analysed and reported on client spend, transaction levels and travel spend, raised invoices for clients’ management fees, analysed customer profitability and dealt with purchase ledger coding, input of supplier invoices and manual cheque payments entry on system. Utilised both Open Book and Closed Book contracts. Set up reporting structure and processes for accurate client reporting to be incorporated into presentations given by account managers.  Prepared figures for client presentations and significantly contributed to project researching new reporting standards and feasibility studies of new IT systems.

London, United Kingdom

Trainee position following completion of CIMA qualification. Providing management accounts and reporting for three divisions. Accurate cost centre analysis. Customer profitability. Timesheet processing.

London, United Kingdom

Variety of management accounting roles with responsibility for selected cost centres and balance sheet accounts. Some customer accounting and profitability. Training to complete CIMA qualification. Using advanced Excel functions to standardise the management reporting.

London, United Kingdom

Full PA duties to the Finance Director. Including proof-reading statutory accounts prior to publication. Diary organisation, travel arrangements, letters, filing, fielding telephone calls.

London, United Kingdom

Copy and audio typing of responses to complaints. Typing Committee papers

Hertfordshire And London

Various temporary secretarial roles ranging from 2 days to 7 months.

Hammersmith, London

Full PA role. Diary organisation; fielding telephone calls; typing correspondence; minutes of management meetings; responding to speculative A&R submissions; attending gigs of potential artists

Aylesbury, United Kingdom

Maintain contribution records for 7 pension plans for both weekly and monthly paid employees; analyse investment returns; advise staff on pension availability, contributions and benefits

Gloucester, United Kingdom

Manual calculation of insurance premiums, insurance benefits and loans against policies. Expert in devising school fees policies utilising current and future insurance policies for loans together with school fees investment bonds. Assisted Actuary with Mortgage calculation system set up and printing of documentation on new Lotus Symphony package.

Ppq, Project Management

Msc, Project Management

Activities and Societies: Warwick Fencing Society

Ba(Hons), English Literature, 2:1

Modules completed included Shakespeare Text and Performance, 19th Century Literature, 20th Century Literature, Exploring the English.

Cima, Management Accounting