Nicole Ginter Email and Phone Number

Accounts Payable. Organizing, entering and paying invoices in a timely manner. Complete payroll tasks as required. Balance, record and manage all fuel.

relief coverage for finance departments (file openings/searches, accounts payables, account receivables, credit department, billing), focus on cost uploads.

File Annual ReportsTime EntrySchedulingAnswering and responding to client inquiries (phone, email, fax)BillingA/RA/PDisbursements and receivablesOrder Supplies

• Inter-office runs - delivering mail and couriers, picking up outgoing items;• Courier desk - sending couriers, confirming delivery details and requirements, following up outstanding issues, maintaining appropriate records;• Sending faxes and verifying delivery through checking confirmations, following up on outstanding issues;• Opening, stamping and sorting incoming mail;• Preparing outgoing mail, keeping appropriate logs (i.e. billable items, etc.);• Ordering office supplies with discretion by maintaining appropriate stock levels at all times;• Unpacking deliveries and keeping supply rooms in order;• Closing files;• Maintaining all boardrooms with paper, pens, etc.;• Maintaining various lists (phone, etc.);• Maintaining off-site records database;• Reception and switchboard relief;• Key operator for Xerox machines, assisting staff with machine problems;• Maintaining copier and printer supplies including ensuring adequate toner is on hand at all times for all equipment (maintaining inventory levels and keeping appropriate logs);• Hospitality - setting up and taking down boardrooms; working with Reception on catering orders, maintaining appropriate records to ensure meetings are set up properly;• Maintaining both kitchens with supplies, keep clean and tidy at all times, make coffee each morning in both kitchens, tidy up at end of the day;• Maintaining library room including maintaining database of materials;• Assisting Accounting as required with such things as bank deposits, filing, etc.;• Providing centralized reprographics service including binding;• Provide backup to Legal Assistants as a Resource Legal Assistant, covering for vacations or overflow work; and

File opening/closing, account management, bank run, scheduling, preparing correspondence, cold calls, marketing, reception duties.