Nicole Rutherford Email & Phone Number

Washington, Dc, Us

Washington D.C. Metro Area

• Provide HR policy guidance and interpretation of company policies and practices• Administer the Firm’s benefit programs, including retirement and health and welfare programs. Lead the Firm’s open enrollment. Manage broker and benefit vendor relationships. Reconcile and approve benefits invoices. Work with a third-party firm to complete 401K Plan audit, 5500 filings, and Non-Discrimination Testing. Ensures ACA compliance. Ensure benefit deduction accuracy utilizing ADP WorkForce Now. • Participate in company EEO surveys & benefits and compensation surveys. • Lead health and wellness initiatives • Administer Leave of Absence/FMLA process. • Responsible for the HR benefits budget• Coach and advise management regarding HR policies, procedures, work-related conflicts, disciplinary actions, performance improvement plans, and terminations. • Employee Relations; provide coaching and support to management and employees. Work closely with management and employees to improve work relationships. • Onboarding and exit management • Work with the Diversity Committee to promote diversity, equity, and inclusion. • Ensures compliance with local and federal laws.• Serve as backup for ADP WorkForce Now payroll processing.

Mclean, Va

• Managed HR function for over 400 employees. • Supervised three staff members. • Administered new company policies and procedures. • Handled employee relations. Counseled management on performance improvement plans. Investigated employee complaints and harassment allegations. • Coached Sr. Management team on salary actions and job classification. • Posted company’s open positions, prepared offer letters, and extended offers to candidates. • Supported annual review and salary review process. • Participated in compensation surveys. • Managed company benefit programs, including medical plans, FSAs, Life Insurance, Smart Benefits, EAP, and Disability Insurance. Managed open enrollment process. Reconciled all HR benefits-related invoices. Managed the weekly transfer of data to external benefit vendor systems. • Researched and resolved employee benefit claim concerns. Managed benefit vendor relationships. • Prepared and communicated benefits and policy changes to all employees. Ensured benefit compliance with federal and state laws. • Worked with a third-party firm to complete 401K Plan audit, 5500 filings, and Non-Discrimination Testing. • Interacted with Financial Services/payroll department daily, ensuring proper deductions for employee benefits. • Administered the Leave of Absence (LOA) plans, including Family Medical Leave (FML). • Managed the Educational Assistance and Training programs.• Managed company HRIS database, including troubleshooting and interfacing data into the ADP payroll system. Generated various query reports. • Managed H1-B and Green card immigration process. • Managed onboarding and termination process. • Ensured compliance with state and federal employment laws and reporting, including filing the company’s annual EEO-1 and Vets-100 Survey and preparing the company’s affirmative action plan (AAP). • Performed all verification of employment both verbally and written.

Washington, District Of Columbia, United States

• Assisted Benefits Manager with the day-to-day administration of company benefits for over 1,000 partners and staff, including 401K, Medical plans, FSAs, Basic and Supplemental Life Insurance, Commuter Benefits, Worker’s Compensation Administration, Disability Insurance, FML, and EAP. • Ensured benefit compliance with federal and state laws. Interacted with the Financial Services/payroll department daily, ensuring proper deductions for employee benefits. Researched and resolved employee benefit claim issues.• Conducted new hire orientations and exit interviews. Answered all employee inquiries regarding HR policies and benefits issues.

Bethesda, Maryland, United States

• Served as payroll manager. Processed semi-monthly payroll utilizing the ADP Payroll/HRIS system. Ensured taxes were filed quarterly. Reconciled payroll. Kept abreast of payroll laws. Entered new hire data, benefits information, and terminations into ADP. • Managed and administered all aspects of company benefits, including 401k (5500 filings and Discrimination testing), medical, dental, employee assistance program (EAP), FSAs, disability insurance, life insurance, unemployment insurance, and worker’s compensation. Responsible for the renewal and implementation of new benefit plans. • Answered all employee inquiries regarding HR policies and benefits issues. Conducted Annual Open Enrollment. Reconciled monthly HR/benefit invoices. • Responsible for onboarding and the exit process. • Handled verifications of employment. • Ensured HR/benefit/payroll compliance with federal and state laws.

Washington, District Of Columbia, United States

• Administered Health and Welfare Plans, 403(b), Family Medical Leave (FML), Disability Insurance, FSAs, Unemployment and Worker’s Compensation, Tuition Reimbursement, and Life and Supplemental Life Insurance Plans. Researched and resolved benefit issues. • Assisted the Director in the planning of annual enrollment. Reconciled all monthly benefit invoices. Responsible for completing all company-wide surveys, including the EEO-1 survey. • Performed orientations for new hires/provided employees with exit interviews upon request. • Interacted with the payroll department daily to ensure accurate employee payroll deductions. • Provided mentoring to Human Resource Associate and Human Resource Assistant. • Created/Updated Benefit enrollment forms. • Assisted in the update of the Center’s Employee Handbook policies. • Responsible for company-wide wage adjustments.

Mclean, Virginia, United States

• Assisted in the administration of company benefit plans for over 3,500 employees, including Medical, Dental, 401K, Flexible Spending Accounts (FSAs), and Basic and Optional Life Insurance. • Processed and entered all benefits for new hires/exiting employees on all the abovementioned benefit plans, including the Stock Option Plan. • Enrolled/terminated employees utilizing Employer Link (UnitedHealthcare database). • Assisted with special projects, including the significant acquisition of the MCI division. • Assisted in maintaining the personnel manual online.

Masters Of Science, Management, Specializing In Human Resources Management

Bachelor'S Degree, Psychology