Nicole Key Email & Phone Number

Sacramento, Ca, Us

Sacramento, California, United States

With minimal supervision, provides administrative and complex analytical support to the executive-level staff requiring a high degree of discretion, judgment and initiative. Assignments involve work of a highly confidential and propriety nature, and require advanced knowledge of practices and procedures of the function, Company products, policies, and programs. Assignments are typically unique in nature, requiring independent investigation, determination of methods of research, data, information requirements, as well as analysis techniques.* 01/2022 - 08/2024 - EA to the CEO, CQO, and President

Sacramento, California Area

Association's Mission- To strengthen its member community clinics, health centers and networks through advocacy, education, and services in order to improve the health status of their communities.Provide high level administrative support for the Health Center Operations (HCO) staff, other internal staff, association memberships, vendors, consultants, key constituents and others as appropriate. Responsible for supporting assigned committees and peer networks including scheduling, material prep, minutes, webinar hosting, and conference calls. Produce memos, correspondence and materials. Assist with organizational administrative tasks. Maintain calendars and schedules for multiple staff members which includes scheduling appointments, meetings, and events as well as updating organizational calendars; setting up conference call and web meetings. Coordinating meetings and events on-site, off-site, and web-based including all logistics including space, audio/visual equipment, meals and hotel accommodations. Preparing agendas, written documents and notices, maintaining attendance lists, scheduling presenters, and taking minutes. Develop and maintain filing systems and information management tools. Website editing, maintenance, and development. Attend and participate in all staff meetings and association-wide events as requested. Receptionist back-up.

Milwaukie, Or

Assisting the Vice President/HR Manager, COO and President. Responsible for managing office needs and contracts such as business printing, uniforms, janitorial and supplies, coffee service, recycling, etc. Managing the cell phone and fuel accounts which includes all phone and fuel card assignments, replacements, ordering, troubleshooting, cost savings, and the monthly bill. Employee benefits administration; enrollments, explanation of benefits, support, account management, and open enrollment. Other duties include processing all company travel arrangements, COI’s, boiler, and minor label permits, occasional back-up to the Receptionist and several other miscellaneous tasks. Planning company parties, BBQ's and Potlucks. Human Resources duties such as new hire orientations, termination forms, COBRA, on-site flu shots, medical bill audits, 401K enrollment/maintenance, accident/workers comp filings, maintaining a high level of confidentiality and any other needs of several managers and staff. Notary Public of Oregon.

Sacramento, California Area

Responsible for Employee Action Forms which includes new hire, termination, rate changes, and new title paperwork. Managing the Nextel and pager accounts for two offices that include all phone assignments, replacements, ordering, troubleshooting, and the monthly bill. Other duties include ACS bill paying for all office invoices, PCard purchasing, PCheck writer, maintenance of office, entering Corrigo invoices, WINN warranty claims, billing select service accounts, scheduling office luncheons and gatherings, job cost work-ups, AS400 system, service department purchase orders, filing and sorting, assisting the Office Manager and receptionist when needed.

West Sacramento, Ca

Responsible for the 24 hour dispatching of qualified drivers to various accounts, seeking new clients/sales, advertising, job fairs, building long-term client relationships, client meetings, and luncheons, Department of Transportation compliance, interviewing potential employees, new hire and HR paperwork, recruiting new candidates, advertising, training new employees, answering multiple phone lines, and assisting Branch Manager when needed. Payroll which included 10 key, Excel spreadsheets, Smart Search software, COATS software, knowledge of military time, medical and tax deductions, basic math skills, and data entry.