Nicole Jones Email & Phone Number

Largo, Florida, United States

Tampa, Florida

▪️Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping. ▪️Optimized organizational systems for payment collections, AP/AR, deposits and record keeping. ▪️Completed bi-weekly payroll for 20 employees. ▪️Tracked and recorded team expenses and reconciled accounts to maintain accurate, current and compliant financial records. ▪️Prepared vendor invoices and processed incoming payments. ▪️Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional. ▪️Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using QuickBooks software. ▪️Maintained office supplies inventory by checking stock and ordering new supplies as needed. ▪️Kept physical files and digitized records organized for easy updating and retrieval by any team member with access. ▪️Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current. Entered invoices requiring payment

Alsip, Illinois

▪️ Ensure correct approval, sorting, coding and matching of invoices/receipts▪️ Audit and process credit card bills▪️ Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices▪️ Post customer payments by recording cash and check transactions.▪️ Order processing▪️ Credit memo documentation ▪️ Customer Service▪️ Shipment Routing▪️ Maintain customer files▪️ Offer product information

Orland Park, Illinois

• Answer phones• Type letters/documents for company• Fax requested patient information • Photocopy documents/letters• Record any credit card payments• Greet doctors/patients• Disinfect incoming cases• Enter cases into database• Distribute cases to proper departments• Invoicing • Pack cases and distribute to drivers• Route drivers and monitor pick-up/delivery book• File lab slips• Prepare packages for proper pick-up/delivery services: Reliable, Special Service, UPS, DHL, etc

Lombard, Il

• Initiate calls to customers to set up bookings, advise shipment delays and/or information necessary to set up deliveries• Initiate traces with carriers and railroads for proof of deliveries when needed• Monitor and maintain shipments status via shipping system• Communicate with Customer Service representatives at our plants to keep track of tonnage and when material needed to be moved• Responsible for all necessary export documentation for all shipments to overseas mills, and customs• Data Entry- Peoplesoft/Reti• Creating Purchase orders for customers • Creating spreadsheets to track container information being shipped• Submitting weekly report for tonnage

Alsip, Illinois

• Answer phones• Greet clients• Shipping/receiving – checking trucks in and out and sending drivers to appropriate door for pickup and/or delivery• Providing drivers with bill of ladings and/or appropriate export documentation• Requesting information from customers for load pick up- domestic and export• Schedule loads with outside freight carriers• Accurate entry of load transactions • Coordinate travel arrangements• Preparing/shipping FedEx, USPS, & UPS packages• Customer service via email/in person/over the phone• Keeping track of office supplies/ordering supplies• Support the sales and operation management teams

Chicago, Illinois

• Answer phones• Distribute mail• Greet clients• Faxing• Data Entry• Patient check-in/out• Scheduling appointments-confirming appointments• Filing, copying, organizing and maintaining patient files and information• Prepare training manuals and speaking manuals for meetings• Coordinate travel arrangements