Nicole Rothen Email & Phone Number

Baden, Ag, Ch

Aarau, Argovia, Switzerland

Zurich, Switzerland

Create and manage documents for the managementDrawing up and updating minutes, resolutions and pending matters for the Executive Board and the Board of TrusteesCorrespondence independently or according to instructionsPreparing presentationsOrganising events and coordinating the infrastructure of the meeting roomsCarrying out mutations in the CRM databaseSubstitution and support of the division assistantSupporting the Marketing/Communications Department and managing promotional items

Baden

Support of the superior and his direct reports in all administrative mattersComprehensive calendar management as well as arrangement, planning and coordination of complex meetings and schedules across several time zonesPlanning and organisation of business travel, arrangement of the necessary visa and preparation of travel expense reportsAcquisition, processing and provision of documents for meetings and travelFollow-up on actions and pending issues as well as meeting deadlinesInterface function within the teamChecking, account allocation and distribution of incoming invoicesDeputy function of other Business Executive AssistantsPlanning and coordination of internal relocation projects

Baden

Support the VP EHS and direct reports in all administrative mattersConduct correspondence in German and EnglishArrange, plan and coordinate all internal and external meetings and appointments as well as all necessary documentsOrganise all travel arrangements including the submission of expense claimsIn charge of the invoicing process for cost accountOrganise events (TS EHS all-hands meeting, team events for central team)

Baden

Support the Director R&D in all administrative mattersAssume responsibility for the functional lead of two Department AssistantsSupport all employees directly reporting to the Director R&DConduct all correspondence in German and EnglishArrange, plan and coordinate all internal and external meetings and appointments as well as arrange all necessary documentsOrganise all travel arrangements including the submission of expense claimsIn charge of the invoicing processOrganise events (i. e. quarterly TS R&D program reviews, regular R&D lecture)

Baden

Baden

Swiss Federal Certificate Of Competence, Apprenticeship Certificate At Notary Office

Medical Secretary With Diploma, Terminology/Anatomy/Pathology/Pharmacology/Administration/Insurances/Medical Correspondence