Previously employed as the Senior Sales Office Administrator for bfs Pressroom Solutions, my responsibilities involved the following;Running end of monthProcessing all orders and then processing invoices, Euro invoices and proforma invoicesProducing and processing credit notesCredit control - chasing unpaid invoicesAll filing and archiving First port of call via telephone & email First port of call for visitors Maintaining/ordering office stationeryUsing Sage 200 day to dayUsing and updating the Sage database Opening and organising postFire marshal dutiesFirst aider dutiesChanging daily backup tapeFranking and sending out all office postChasing purchase order numbersProducing and following up quotesTraining new members of staff and apprenticesCompiling spreadsheets with various data at the end of the month for directorsHelping to manage the companies social media accountsVarious Ad hoc tasks around for various teams for example anything from booking hotels & restaurants, expenses for the accounts department to ordering and preparing lunches for sales meetings

Tasks carried out include:Reviewing and organising all completed jobs that had been sent back from engineersCompiling reports from the work that was done and sending them out to clientsMaking and keeping track of all purchase orders and delivery’sBooking all travel and hotel accommodation for engineers.Managing all of the engineers work load, booking in engineers to sites for clients.

I was employed as an Office Manager/Finance Assistant.Tasks carried out include:Using Sage to generate tables of daily figuresCompiling a sheet of daily figures and distributing to all managers every morningChecking all of the end of day sheets sent from storesCompleting end of month takings sheetsBooking all hotel and travel arrangementsArchiving filesCompleting Ad hoc tasksProcessing all invoicesKeeping all statements up to dateProcessing all chasing letters and chasing missing invoicesEnsuring office was kept in shape, for example; hiring new cleaners, hiring a handyman for odd jobs, hiring a plumber.Sending out payslipsKeeping on top of all filling for the office including HR files.Ordering all equipment/stationary for shops and offices Creating and keeping entire archiving system up to date

Employed as a Business Administration Apprentice to complete my Level 2 NVQ.Tasks carried out include:Binding valuation reportsEditing intranet pagesUsing Promap to locate potential commercial propertiesInvoices and lettersAnswering telephone and directing calls appropriatelyArchive filingStationery orderingCreating property particulars for brochure printingCreating new jobs in electronic and hard copy filesOpening and distribution of postGreeting visitors and providing beveragesOrganising meeting roomsThis role was a fixed term contract and is not being extended due to lower than anticipated workload. In the time spent here I completed Level 2 NVQ Business Administration. At Vail Williams I assisted the Marketing Manager with a 25th anniversary project for the year in which I designed cards, games and fundraising ideas.