Executive Assistant At Affiliated Computer Services
Affiliated Computer Services
Provide administrative support to the vice president and his staff; organize meetings and especial events as employee’s awards on charge of the logistic, follow up migratory process such FM3 process, DCL. This position is being shared to give support to the Systems managers doing some technical activities and handle the payroll for his group of 12 developers, this process includes vacations schedule, overtime, special bonus, etc. Receive general instructions. Set up my own priorities and procedures in order to accomplish all tasks. Work is generally varied, short-cycled and is more administrative than clerical. • Operates a variety of office equipment, such as a personal computer, printer, copier, facsimile, scanner or calculator• Spreadsheets: Designs routine spreadsheets, sets up routine formulas, prints desired sections. • Database: Sets up new data base files and recommends screen improvements. • Reads mail, highlights action or important items, and attaches relevant files or information for manager(s) review. • Screens calls for manager(s) and responds to routine questions. Regularly gathers routine oral information (or makes oral requests of) other administrative, maintenance, or clerical employees and/or outside vendors, customers, or the public. • Schedules tentative appointments for approval by manager(s), and may schedule group meetings per direction of manager(s). Makes routine travel arrangements. • Coordinates with internal and external sources to accomplish activities of limited complexity, such as obtaining bids for outside printing, office equipment, or supplies; selecting menus and arranging for room setup for local, off-site group meetings; and arranging for hotel accommodations for group visitors. • Responsible for cash or negotiable instruments, confidential records, reports or departmental equipment. • Follows all company and corporate health, safety and environmental policies and procedures. Good written and oral English communication skill