Niki Smith Email & Phone Number

Greater Atlanta Area

 Provided executive level administrative and business support to both the Marketing/Business Development and Executive Search teams, assisting Senior Vice Presidents and Vice Presidents Heavy, complex, constantly changing calendar and travel management across multiple time zones; making considered and appropriate judgments Worked closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acted… Show more  Provided executive level administrative and business support to both the Marketing/Business Development and Executive Search teams, assisting Senior Vice Presidents and Vice Presidents Heavy, complex, constantly changing calendar and travel management across multiple time zones; making considered and appropriate judgments Worked closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acted as the point of contact, providing a bridge for smooth communication between the executives and internal/external clients Facilitated the development and maintenance of a broad spectrum of proposals, letters of agreement and other technical documents, including assistance with RFP submissions, executive presentations and other client deliverables Entered and maintained leads, customers, marketing interactions and projects in NetSuite Business Software Assisted in content development, formatting, preparation and proof-reading of documents Composed and posted content on LinkedIn and Twitter accounts to promote webinars, speaking engagements and white papers and to augment company’s branding and presence in the market Transcribed proposals, memorandums, billable time and correspondence from dictation and handwritten notes Supported conference coordination/participation (i.e., booth materials, travel, registration, shipping, etc.) Effectively collaborated w/ other executive assistants to successfully coordinate schedules across teams Supported marketing initiatives such as drafting email blast campaigns in Constant Contact and Mailigen, direct mail, print and company website updates Assisted in the design and maintenance of corporate marketing collateral Show less

Atlanta, Ga

- Oversaw domestic and international travel in accordance with policy and risk management guidelines- Collaborated with management with integration of travel policies during acquisitions and ensured employee compliance - Managed American Express Corporate Card Program, including application processing, card issues and cancellations, resolving customer concerns and led efforts to escalate matters for all cardholders - Coordinated efficient processing and payment of… Show more - Oversaw domestic and international travel in accordance with policy and risk management guidelines- Collaborated with management with integration of travel policies during acquisitions and ensured employee compliance - Managed American Express Corporate Card Program, including application processing, card issues and cancellations, resolving customer concerns and led efforts to escalate matters for all cardholders - Coordinated efficient processing and payment of monthly AMEX business travel account statements- Delivered exceptional leadership in providing executive level travel and administrative support in addition to cultivating and maintaining productive relationships with vendors-Telecommuted from home office 50% of the timeKey Accomplishments: - Improved performance by delivering recommendations to management and pursuing cost saving opportunities - Managed corporate jet fractional ownership asset including utilization and payment processing - Enhanced communications and oversaw travel and expenses page on company intranet - Collaborated with management on RFPs and contracts for airline, car rental, hotel and travel agency services- Compiled quarterly executive travel reports with details covering spend, volume trends, exception reporting, budgeting, forecasting and compliance to policy Show less

Atlanta, Ga

- Coordinated domestic and international travel in accordance to policy, utilizing online travel booking tools- Coordinated staff development events, offsite volunteer activities, meetings and other administrative duties - Coordinated executive calendars and prepared quarterly Board of Directors books - Completed expense reports and invoices while tracking budgets and preparing spreadsheets and presentations - Managed office administration, customer service… Show more - Coordinated domestic and international travel in accordance to policy, utilizing online travel booking tools- Coordinated staff development events, offsite volunteer activities, meetings and other administrative duties - Coordinated executive calendars and prepared quarterly Board of Directors books - Completed expense reports and invoices while tracking budgets and preparing spreadsheets and presentations - Managed office administration, customer service, phone inquiries and inventory control- Conducted onboarding training of new executive team members, training assistants on systems and procedures- Recognized member of EarthLink Corporate Event Action Planning Committee Show less

Atlanta, Ga

- Provided direct administrative support to various professionals, including attorneys, entrepreneurs, sales managers and senior level Executives while serving as backup to management with prospect/sales- Executed networking events, holiday socials, training conferences and meetings for groups from 2-250 people- Created presentations, spreadsheets, newsletters, marketing materials and custom forms in Microsoft Office