Nikita Vinod Leena Email & Phone Number

Thiruvananthapuram, Kl, In

Bangalore Urban, Karnataka, India

As Executive Assistant & HR Operations at Custiv Manufacturing Solutions Pvt Limited, I’ve played a key part in enhancing operational efficiency and driving strategic initiatives. My contributions include:• Strategic Planning & Execution: Led our new office's successful relocation and setup in 2023, managing the project from site selection to final inauguration, aligning with organizational goals.• Cost Optimization: Achieved a 50% reduction in travel, accommodation, and stationery expenses through strategic vendor negotiations and streamlined processes.• Executive Support & HR Operations: Provided comprehensive support to senior executives and oversaw key HR functions like recruitment, onboarding, and employee engagement, boosting productivity and satisfaction.• Office Administration: Managed all aspects of office administration, ensuring seamless daily operations.• Process Improvement: Spearheaded initiatives that improved HR and administrative processes, reducing time-to-productivity for new hires by 20%.• Cross-functional Collaboration: Drove company-wide projects and HR initiatives, leading to a 15% increase in employee engagement.• Decision-Making: Quickly identified and secured five potential office spaces within three days in 2024, demonstrating strong decision-making under pressure.• Reporting & Documentation: Developed a digital personnel records system, ensuring accurate and accessible documentation for better decision-making and compliance.

• Providing administrative and organizational support to ensure efficient office operations and procedures• Addressing employees queries regarding office management issues• Support the organization on a daily basis though professional and effective communication and correspondence via phone, video calls, e-mail, managing front desk activities• Handling client meetings and Brief Team about the requirement• Scheduling and organizing in-house or off-site activities, meetings and appointments, providing support to visitors• Providing help with preparing presentations, issuing offers and invoices• Providing support with generating expense reports, assisting in preparation of financial and accounting reports• Maintaining archiving and filing systemSending and processing incoming and outgoing mail and shipments• Procurement, placing and expediting orders for office supplies and other necessities, researching new deals and suppliers• Providing support to facility management activities, organizing services (cleaning, catering, security and other services)

United Arab Emirates

• Performs the necessary filing. • Assists in documentation control. • Assist in preparing and managing documentation internally • Ensure accessibility, traceability and accuracy of documents. • Employed social media strategies to promote companies' products and services. • Conceptualized, imitated and implemented companies' social media strategy. • Managed Facebook, Twitter& LinkedIn accounts. Assisted & Managed the Designing team for web based ad campaigns. • Analyzed reviewed and reported on promotional campaign effectiveness to maximize results. • Performed routine administrative duties (i.e. Photocopying, Scanning, Faxing, Filing , E-mailing, Answering phone calls) • Keying of data in excel/access database • Prepared weekly report submissions • Setup meeting rooms and attended meetings • Other tasks as instructed by Supervisor

Bahrain

•Achieve sales targets, provide customer service and ensure all operational policies and procedures are followed. • Responsible to provide foreign exchange services including remittances, travelers cheques and any other services to BFC customers, maintaining a high standard of customer service and ensuring company procedures and controls are followed at all times.

Thiruvananthapuram Area, India

Analyzing client requirements, understanding the scope of the requirement and implementing solutions. Overseeing Data Analysis, report preparation and failure evaluation.

Thiruvananthapuram Area, India

• Organizing appointments and meetings for the manager.• Handling inbound and outbound calls.• Providing proactive customer service.• Scheduling classes and demo workshops for various multimedia courses.

Bachelor Of Arts - Ba, English Language And Literature, General

Diploma, Digital Arts