Executive Administrative Assitant
Current• Support a SVP along with two VP’s, three Directors and their teams • Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, video conference meetings and coordinating meetings over multiple time zones • Provide administrative and office support, such as answering incoming… Show more • Support a SVP along with two VP’s, three Directors and their teams • Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, video conference meetings and coordinating meetings over multiple time zones • Provide administrative and office support, such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering office supplies • Pull reports and maintain databases as needed • Interaction with various internal departments, external organizations, executive management, senior management • Event coordination/planning experience (able to plan and execute corporate events from beginning to end) • Manage flow of information in and out of the office as well as prioritization of open projects and requests • Assist with special projects as needed • Process PO’s for outside vendors• Process all documents for new vendors for onsite work and payment Show less
