Ninitza Hartman Email & Phone Number

United States

United States

Reconciliation between sales force and Netsuite.-Purchase Orders Entry.-Processing change orders and proposals.-Assist in the creation of Change Orders and Proposals for the sales team.-Customer owned Material Order entry and coordination between clients and our warehouse.-Manage the APAC and EMEA shipments from when the order is received to when is shipped.-Process order cancelations and any issues that may arise. -Coordinate with our warehouse for daily shipments and make sure items allocated for shipment are within the specified time period. - Designated Salesforce Administrator; solve any error within salesforce, set up automatic emails, Dashboard creation, Flows and Reports, Salesforce updates, Create user accounts, profiles, roles, sharing rules, field securityDevelop Salesforce.com reports, analytics, and dashboards to support and monitor activity and key performance metricsBuild permission sets, customize objects, fields/relationships, rules, triggers, processes, and flows, page layouts.-Designated Jira and PandaDoc administrator-Integrated Jira with PandaDoc -Created a new process to streamline our change order process and keep all parties involved using Jira. Created a successful jira board for the team to use.

United States

-Reconciliation between sales force and Netsuite.-Purchase Orders Entry.-Processing change orders and proposals.-Assist in the creation of Change Orders and Proposals for the sales team.-Customer owned Material Order entry and coordination between clients and our warehouse.-Manage the APAC and EMEA shipments from when the order is received to when is shipped.-Process order cancelations and any issues that may arise. -Coordinate with our warehouse for daily shipments and make sure items allocated for shipment are within the specified time period. - Designated Salesforce Administrator; solve any error within salesforce, set up automatic emails, Dashboard creation, Flows and Reports, Salesforce updates.

San Clemente, California

Assist in Supporting the CRM team. Enter, update and maintain information in various databases withinthe company systems. Responsible for data entry coordination of processes and changes in order tomaintain an efficient data entry program. Train and provide backup assistance to thereceptionist.CRM:Update Contact Maintenance (addresses, freight accounts, shipping information)• Assign/Reassign/Delete sales reps to or from accounts• Update shipments to generate packing slip/commercial invoices• Review PO/SO mismatches• Assist with inbound receipts and reservations• Assist with email reservation/allocations/ linking requests• Provide support to CRM Specialist I & II when neededDATA ENTRY• Provide training and enhance processes for the global Data Entry team.• Receive all offers and inventories from suppliers’ sales/purchasing agents.• Upload all information into the company database, depending on type of inventory (i.e. Outside,Excess, BOM).• Become familiar with identifying manufacturers and part numbers.• Learn the RFQ database tabs: Data Entry, Contact Maintenance, Availability, Part Info, NewParts, and BOM.• Be very familiar with Excel, specifically V-Lookup and Pivot Table.• Attach MFG codes to designated parts.• Update and maintain MFG Codes list.• Communicate with colleagues in other regions regarding their information for uploads (i.e. BOMsand Excess lists)• Add part information to the New Parts tab in RFQ using IHS website.• Generate lHS analysis reports for sales reps upon request.• Assist in other projects and departments as needed; perform administrative duties.• Train receptionist on duties• Backup to receptionist in event of absence

San Clemente, California

Enter, update and maintain information in various databases within the company systems, as well as being responsible for handling front of office reception. Responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.• Answer phones and screen all calls for upper management; transfer calls to appropriate departments.

• Enter sales orders for the sales agents• Enter, update, and maintain information in various databases within the company systems.• Expedite shipments, maintain informed the customer about their orders • Enter expenses for the sales agent • Adding testing services for customers when needed.• Enter bill of materials for sales agents, escalate quotes.• Enter sales orders for the sales agent• Act as a liaison between sales team and customers

Mission Viejo

• Created promotional posters for the fine arts department• Additional duties as needed and assigned• Assisted with social media content creation

My responsibilities include: create posters for our Graphic Design Department, Creation of buttons, Helping Graphic Design students in the computer lab and assist in other duties as directed.

Laguna Niguel

Greets guests in a friendly manner.• Opens the door for each guest, welcomes each guests upon entering. Assists guests when on a waiting list.• Escorts guests as soon as possible to appropriate table and informs guest of their server’s name. Presents menusto guest and offers assistance if necessary.• Maintains and coordinates the waiting list and seating when appropriate.• Runs food to tables.• Take to go orders.

Laguna Niguel

Generate leads for the sales team, answer phone calls.• Strike a positive and cooperative tone with both customers and coworkers• Translated documents from English to Spanish.• Some Graphic Design help• Assist in other duties as needed and directed.• Quality assurance testing of mobile applications

Certificate, Graphic Design

High School Diploma, Junior High/Intermediate/Middle School Education And Teaching