Nipa Shah Email & Phone Number

Calgary, Alberta, Canada

Edmonton, Alberta, Canada

• Perform standard and advanced administrative and business operations duties for 2 Directors & 6 Managers & 86 Team members in Pipeline Integrity.• Provides analytical support within a functional organization. • Prepares reports for use in business planning and analysis for assigned area. • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques. • Provide support for updating Governance Documents. • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.• Assists in the development of project plans. • Works with Project Managers to ensure the integrity and completeness of status reports. • Make travel and lodging arrangements as required. • Maintain Directors’ & Managers’ calendars and schedules. • Screen calls, distribute mail, and update contact lists. • Process expense reports, EMRs and order supplies. • Process Purchase Orders & Invoices.• Create correspondence and maintain library of presentations. • Coordinate and implement special projects, maintain confidential files. • Coordinate & attend staff meetings, TDR meetings and provide meeting minutes. • Coordinate and manage vacation calendars and timecard reviews.• Support safety team for monthly reports from vendors.

Calgary, Alberta, Canada

Transcribes from longhand notes or dictating equipment, types correspondence, bulletins, reports, forms, memos, etc. Assists in the preparation and submission of manuscripts and abstracts, as required.Prepares agendas, takes, transcribes and distributes minutes of meetings. Books conference and meeting rooms, arranges for catering. Assists with the preparation of student examinations, including preparation of teaching slides and studentships. Assists with the preparation of research grants including forms completion, monitoring funding available/spent, transferring funds. Assists with pathologists’ research projects including maintaining statistics, creating and entering data into research databases. Acts as liaison in lymphoma consults between pathologist, physicians’ offices, other APL sites and/or departments. Assists with duty rota/call schedule as required. Liaises with APL and U of C to create slides from electronic files, photographs from digital images, and posters for lectures/conferences. Scans specimen slides for creation of digital images for insertion into PowerPoint presentations. Acts as resource to staff to provide support and troubleshoot problems with computers, printers, software, etc. Accepts the professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information related to patients, staff and the business of APL.

Calgary, Canada Area

Streamline day-to-day operations by overseeing wide range of functions, including regulatory compliance enforcement, vendor and subcontractor relations, and file and document management. Enforce record accuracy by creating, updating, and maintaining weekly, monthly, and quarterly internal and external reports. Manage invoices, extensions, payroll, A/R, A/P, general ledger, and other aspects of financial operations and reporting.Facilitate and maintain open lines of communication between contractors and company with regard to payment processing and timesheets, extensions, and policy adherence.Ensure consultants are paid efficiently by collaborating with payroll and accounting, and increase client satisfaction by working with consultants/accounting to solve payroll issues.

Calgary, Alberta

Coordinated and scheduled workflow, overseeing data entry, approval acquisition, task delegation, deadline management, reporting, calendar management, scheduling, and reception. Guaranteed smooth travel arrangements by coordinating itineraries and schedules for seven senior-level managers. Strengthened communication efforts by managing a wide range of correspondence, including processing mail, distributing incoming information, and drafting/proofing written letters/memos. Enable unwavering focus on essential duties by prioritizing client and internal requests.Advanced dissemination of relevant information by collaborating closely with other assistants to redesign and update Team Site.Bolstered financial transparency by creating and tracking expense reports for case teams.

Fort Mcmurray, Ab

Making sure that all the payroll related and attendance details are entered into the Payroll softwareKeeping track of employees leaves such as sick leave, personal leaves, vacations, etcCoordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problemsProvide administrative/secretarial support for various departments/divisions such as answering telephones, resolving a range of administrative problems and inquiriesOperate desktop computer to compose and edit correspondence and memoranda from dictation, verbal direction and from knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetingsSchedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also includes travel and lodging arrangements

Fort Mcmurray, Ab

Administered the discrepancies in the invoices, maintained the due dates for payments.Coordinated between the branch and the associated vendors for payments to be made to the company.Audited the reports of all expenses such as claims, approvals and receipts of expenditure.Maintained the records of all travel made by the company employees and made appropriate deductions of the same in the main system.A/P processing includes coding, verifying, obtaining proper approval, inputting invoices or expense reports into Accounts Payable system, generating and distributing chequesApply cheque, EFT and credit card payments to customer accountsRespond to all vendor and customer payment inquiriesReview system AP system batches to ensure accuracy of data entry and vendor information Assist in the intercompany reconciliation processAssist in the AP month end process and cheque runs

Dba, Business Administrative

Certificate, Executive Assistant

Activities and Societies: Supervisory Management, Electronic Communications and the Internet, Word (advanced), Exce (advanced), Powerpoint.

Bachalor'S Of Arts, English, Psychology

Certification Of Executive Assistant, Business Administration And Management, General