The Program Assistant will be based in ERAT Office - Jakarta and will provide support to the ERAT Team on all logistical, administrative, and financial aspects of program activities. This support may include arranging the logistical and administrative aspects of training, workshops, meetings, and other activities.Detailed tasks:- Undertake administrative and financial aspects of the ERAT event. - Monitors consultants invoice and timesheet- Prepare logistical arrangements for ERAT-sponsored events, conferences, seminars, and training such as arranging online meetings, booking venues for offline activities, and coordinating with service providers- Make copies and/or duplicates of related material as requested; prepare and transmit facsimiles, scanning, including filing related documents. - Perform miscellaneous job-related duties as assigned. ReportingThe Program Assistant reports to the IDIQ Activity Deputy Director.

Project Administrative Officer of Mitra Kunci at DAI Global, LLC (USAID Contractor), Jakarta, IndonesiaMitra Kunci is a five-year United States Agency for International Development (USAID) initiative (2017-2022) to develop inclusive employment in Indonesia. Its work is carried out by increasing access to skills, training, information, experience, and relevant services for poor and vulnerable young people aged 18-34 years, including women, people with disabilities, and students in the provinces of West Java, Central Java, and East Java.Responsibilities:• Develop budgeting and event management for the Technical team to manage project management.• Develop project logistics support and coordinate with Finance Team and Procurement Team.• Liaising with Communication Specialist, Knowledge Management Specialist, and M&E Team for data collection during project events.• Supported and involved the end-to-end of 60+ projects management, including logistics, budgeting, and schedule management• Reviewing all formal and legal documents such as MoUs, contracts, and reports to strategic partners from GOI and USG.• Liaising with HO’s Team to process the visa required • Facilitating the discussion in the small group of the FGDs.• Supervising the Project Administration Associates to support the project administrations task such as documenting and filling management.

Project Administrative Assistant of Mitra Kunci at DAI Global, LLC (USAID Contractor), Jakarta, IndonesiaResponsibilities:• Coordinating with the Technical Team to manage project management including budgeting and event management.• Supporting the Technical Team with documenting and filling management. • Supporting the event logistics for meetings, seminars, workshops, and conferences.• Compiling, organizing, and maintaining event documentation including presentation materials, groups discussion notes, visual documentation of activity, and developing the event report.• Reviewing the invoices and related supporting documents of the third party which involved in the event and/or project activities.• Ensuring sufficient support related to events is in place for settlement to Finance.• Generating and maintaining documentation of all participants and resource person contact lists and personal information for administrative and financial matters.• Assisting the Procurement Team to prepare the opening of the field office.• Other duties as assigned by the Finance and Administration Manager.

GP Project Administrative Assistant of MCA-Indonesia, Jakarta, IndonesiaMCA-Indonesia is a Trustee Institution established by the Government of Indonesia to act as its designee in supervising and managing the implementation of the five years US$ 600 million MCC Compact Program in Indonesia.Responsibilities:• Assisting inventories the office equipment.• Assisting the office’s database management• Assisting the correct handling of the storage and inventory, referring to the procedures, taking care of custodian memo together with updating the data in the Asset management.• Preparing budget for event and settlement budget after event• Assisting in planning and coordinating meetings, workshops, seminars, visits, or other events in or outside MCA-Indonesia for the event logistics with the Office Manager and Office Management Unit personnel and other relevant MCA- Indonesia personnel and Departments/Units/Projects.• Assisting the arrangement of travel and accommodation, including the completion of travel forms, travel advance computation and report, and related documents. Maintaining the unit’s filing systems (and databases) and ensuring well-documented and up-to-date records of files.

Finance Assistant, IndII/SMEC International Pty., Ltd., Jakarta, Indonesia IndII/SMEC International Pty., Ltd., is The Indonesia Infrastructure Initiative (IndII) is an Australian Government-supported initiative managed by SMEC International. Its primary goal is to promote economic growth by working with the Government of Indonesia to enhance infrastructure policy, planning, delivery, and investment. IndII focuses primarily on water and sanitation issues and on transport (with particular attention to roads and urban mobility), as well as several cross-sectoral policy issuesResponsibilities:• Responsible for processing payment invoice including ensuring the validity document and obtaining approval from designed parties before submitting to Facility Service Manager to review• To develop familiarity with SMEC accounting system for consistency in accounting policy and procedures in accordance with SMEC policy• Completing bank voucher and fund requests for payment in a timely manner and meeting the target payment process• Drafting fund transfer request• Recording all invoices into bank sheet and or petty cash sheet• Preparing monthly report• Preparing bank and cash reconciliation on monthly review• Filling of all financial documents accurately

-Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants -Fulfill office management duties including, answering phones, photocopying, faxing, ordering supplies/workshop materials, etc -Maintain and stock office supplies and process supply orders from Office Manager -Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation -Provide administrative support to the Operations Manager, Chief of Party and other task leaders -Prepare reports of meetings convened or attended by project management -Assist Office Manager in hosting project visitors and arranging meeting details -Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary -Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office -Fulfill other administrative functions as required

Administration Support, Chemonics C4J/USAID, Jakarta, Indonesia C4J/USAID, Jakarta IndonesiaChemonics C4J/USAID is to improve the performance of Indonesia’s justice system, a prerequisite for good governance and sustained economic growth. Assuming the leadership of the Supreme Court and Attorney General’s Office (AGO) continue to demonstrate commitment to return and capacity buildingResponsibilities:• Coordinate all logistical aspects of project administration including arranging travel, processing travel clearance, and fielding consultants.• Fulfill office management• Maintain and stock office supplies• Label and maintain all administrative file• Provide administration support for all staff• Assist Office Manager in hosting project visitors and arranging meeting details• Answer inquires and supplies available project information from other Chemonics Projects, USAID staff, and other development projects as necessary• Assist Operations Manager in sending monthly expenditure reports and backups to Chemonics Home Office.

Administration Support at Chemonics C4J / USAIDAssist Training Departement for Administration and Filling the Document, communicate with chairman of the court to confirmation about attandance for training event. Assist Administration Depertement for making Invoice Approval Sheet, makes a letter correspondence to supreme and high a court, and filling the document related with Administration. Assist Procurement Departement looking for Vendor, Bidding Vendor, makes Procurement Action Request form to Office, issued Purchasing Order form. Assist Office Manager to update and input data about employee attendance. Assist Finance and Accounting to check all reimbursement of Training Participant with the official receipt that they give to office.

Monitor, collect data and analyze the company's cash position and cash flow by looking at the consideration of the capital, accounts receivable, payments and expenditure to ensure continuous balance the company's financial Manage the daily cash flow. Coordinate collection of financial data for all financial activities of the company to be properly documented in accordance with company regulations. Perform regular report to Director and share the financial condition with all issues related. Business correspondence, appointment arrangement, arranged of business trip schedule, meeting budget arrangement. Supervise 3 staffs under Finance Department. Running other related tasks in the effort to achieve its targets.

-Budget controller to ensure the expenses within the budget plan for eachprojects-Manage the daily cash flow

Contact clients to remind them about their credit card payment