Nishad Abubacker Email & Phone Number

Al-Jubail

 Responsible for all documentation activities from receiving, identification,registration, distribution to mechanical production sections, downloading,uploading and file folder structuring to accommodate various type of projecttechnical documentation electronic files, sorting, filing, labeling, archiving,retrieval of both hard copy and electronic files. Prepare “metadata index” for uploading drawings/documents in the system(EDMS). Upload / publish electronic files… Show more  Responsible for all documentation activities from receiving, identification,registration, distribution to mechanical production sections, downloading,uploading and file folder structuring to accommodate various type of projecttechnical documentation electronic files, sorting, filing, labeling, archiving,retrieval of both hard copy and electronic files. Prepare “metadata index” for uploading drawings/documents in the system(EDMS). Upload / publish electronic files in the server Electronic Data Management System(EDMS). Replace the superseded hard copy in the library. Review the scope and estimate the man-hours / schedule through ESTS. Assign new drawing numbers for new drawing requests received from Projects,Vendors, and Contractors. Assign tag numbers for new equipment, instrument and pipeline. Quality check after uploading the engineering/Vendor drawings in EDMS. Systematically Maintain Plant Data Books & Engineering related documents inLibrary. Conducting the meeting with the contractors before accepting anyDrawings/Documents to upload in SPF. Establish and maintain an efficient filing system (hard copies & electronic) for easyand quick retrieval. Quality check for the final As-built projects. Review As-built package and provide effective comments to allign and followSABIC procedure / standard. Verify the final data in the system (EDMS) after uploading documents / drawings. Creates transmittals and files for recipients to ensure nothing is delayed that mayaffect bids or projects Maintain document distribution matrix for project teams,client lists and key personnel Assisted in engineering specification templates to beuploaded to the EDMS. In addition of document controller role, assigned as coordinator in department forcontrolling ESTS (Engineering Service Tracking System) in order to assign newservice request, follow up and closing within time of manner to save departmentKPI. Show less

Al-Jubial Governorate, Saudi Arabia

Worked as Document Controller

Al-Jubail

Worked as a Document Controller

Al-Jubial Governorate, Saudi Arabia

 Collate various kind of documents from site and verify prior to submit for directorapproval. Structures and organize administrative work to promote the efficient operation ofthe office. Sound knowledge of handling sensitive and confidential situations with discretion,tact and diplomacy. Utilized discretion and judgment at all times in dealing with executive's directreports, as well as communication with customers and vendors via telephone andemail. Keep… Show more  Collate various kind of documents from site and verify prior to submit for directorapproval. Structures and organize administrative work to promote the efficient operation ofthe office. Sound knowledge of handling sensitive and confidential situations with discretion,tact and diplomacy. Utilized discretion and judgment at all times in dealing with executive's directreports, as well as communication with customers and vendors via telephone andemail. Keep records of all information related to project for documentation, clarificationand presentation to management. Organize and monitor schedules and see that deadlines are met. Keep records of all information related to project for documentation, clarificationand presentation to management. Assist Sr. Managers with all management activities and reporting. Plan, arrange and coordinate specific meetings, producing presentationmaterials, updating information and coordinating others contribution. Manage director calendar; anticipate conflicts in schedule, suggest changes toschedule based on deliverables (e.g., monthly reports, meetings, closing dates),forward plan in terms of upcoming deadlines / events. Provided personal assistance when needed to executive who traveled extensively. Produced high-level communications ranging from highly confidential to policiesand procedures Maintained strict confidentiality with sensitive information, records and personalmatters. Collaborated closely with the site Sr. Managers to complete various projectsreports and conferences. Prepared relevant documentation and assembled collateral material, to bereviewed and presented by Director. Screened and routed incoming calls, responded to inquiries and requests andsorted mail. Followed-up on open items as required. Attending meetings, taking minutes and keeping notes. Composed and executed presentations for clients. Show less

Al-Jubail