Managing Document Control and solely responsible for all the technical administration, procedures and related documentation.Accountable for E-Archiving and Disposal of inactive documents, with complete management of document archiving and retrieval as per approved standards.•Managing proper filing system as per QMS (QA/QC) Standards across all departments•Responsible for issuance of projects codes and other internal coding

•Responsible for SAP implementation by owning DMS module and super user for all other modules•Core Team Member for DMS and PS Module •Defined procedures, proposed amendments and monitored procedural compliance in Document Management System•Responsible key member for all internal and external audit trials •Key member of tender opening committee and SAP Steering Committee•Managing and representing Central Document Control and efficiently handling 17 various departments•Accountable and only authorized key user for running & executing transactions like LSMW, CNMASS, CJ19, CJ18, IMA11, CJ20N, CJ92, CJBN, CJEN, and almost all the vital operations in SAP.•Solely responsible for creating, locking, deleting and editing status of all WBS Structures in SAP•Responsible for various developments related to DMS & PS in SAP with respect to RIB, SPRO, notifications, reports etc in coordination with IT & SAP team.•Leading a team of Administration Department (Administrators, PAs, Clerks, Secretaries and Document Controllers) •Managing proper filing system as per QMS (QA/QC) Standards across all departments•Responsible for issuance of projects codes and other internal coding•Accountable for E-Archiving and Disposal of inactive documents, with complete management of document archiving and retrieval as per approved standards.•Conducting subject research and assembling materials from various files and records so as to complete special tasks achieving maximum output with highest quality of presentation within set timescales

• Answered queries and provided information, or referring to the concerned department• Regular follow-ups on behalf of Executive Projects Manager• Prepared Executive Projects Manager’s schedule• Received and guided visitors to the Executive Projects Manager• Coordinated with various departments for regular reporting requirements.• Answered and filtered telephone calls, emails & letters, assessing priorities and urgencies• Coordinated with Head Office & Other Site Offices• Prepared correspondences destined to all Managers, head of sections and other concerned personnel• Responsible for day to day correspondences with Consultant, Client, Subcontractors & Suppliers• Prepared Letters, Memos, Faxes & other confidential documents as per standardization• Conducted subject research and assembled materials from files and records so as to complete special tasks achieving maximum output with highest quality of presentation within set timescales• Prepared Daily, Weekly Monthly and Progress Reports and updated manpower strength of both office & site staff on regular basis• Prepared Minutes of Meetings and ensured proper implementation/Interpretation of documents pertaining to minutes of meetings• Maintained filing system related to all departmental correspondences as per QMS Standards• Led the team of Administration Department (Secretaries & Document Controllers) so as to provide best administrative services• Arranged transportation and other general arrangementsVerified, processed and forwarded Reports and Timesheets generated by Time Keeper to the Executive Project Manager and follow up the same with the head office Accounts & Finance department

•Prepared technical data (submittals of shop drawings & Material, material approvals, CVI, RFI, AFA, CCA etc of all disciplines). Responsible for maintaining all registers•Screened, scanned, Logged in all incoming & outgoing correspondences.•Answered queries and provided information, or referring to the concerned department•Prepared Daily Report, Weekly Report, Monthly Report, Progress Report and maintained updated manpower strength of both office & site staff on regular basis•Maintained sufficient office supplies, broad working knowledge of standard office equipment•Controlled Incoming / Outgoing faxes, and associated filing of the same•Prepared Letters, Memos, Faxes & other confidential documents as per standardization•Coordinated various departments for reporting requirements