Nandhani (Nancy) Govender Email & Phone Number

Johannesburg Area, South Africa

At No. 1 Virtual Assistant, my goal is to reduce the number of routine office responsibilities that capitalise on your precious time. By remotely providing professional administrative and personal virtual assistant services to small businesses, individuals and start-ups using the internet as a tool for communication and development.Services:•Personal Virtual Assistant Services•Admin Virtual Assistant Services•Marketing Support Services•Event Virtual Assistant ServicesAdvanced Systems Knowledge:•MS Suite: Word, Excel, PowerPoint, Outlook (Advanced)•SharePoint•CRES (parking bookings)•CABS (boardroom bookings)•SAP Concur System•Shared Drive•All Virtual Assistant Systems•SAP

Johannesburg Area, South Africa

•Diary Management – screen meeting requests, schedule and reschedule of appointments for both internal and external clients •Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting•Print all documentation relevant to the meeting and prepare daily meeting packs•Liaise with the in-house travel agency to make the travel bookings for any domestic and international trips the managers is required to make and in so doing ensure adherence to the required travel approval process•Where possible, resolve issues independently but where needed escalate any concerns and issues to the manager•Liaising with other staff, clients, suppliers, etc. most of whom are at a very senior level•Arrange venues and catering for meetings/workshops•Assist manager by being aware of the content for their emails by screening incoming emails and where possible redirecting the emails to the relevant direct reports to assist with the query.•Book boardroom facilities and arrange parking for clients – Communicate details to client•Cheque requisition, sundry claims, maintain office supplies, maintain filing system•Reconcile Corporate Card Statement on a weekly basis•Type correspondence, management reports or other documents on request from manager•Arrange workshops and offsite events•Schedule PD discussions with Managers direct reports, set up consistency check within the set time frames and ensuring that all relevant supporting documentation is received on time.

Johannesburg Area, South Africa

•Ensuring alignment of Line Managers Diary by prioritising accordingly•Maintaining Confidentiality.•Maintaining internal & external relationships within the Business Unit•Organise/schedule all relevant meetings and ensure documentation collated, distributed and the correct stakeholders are in attendance•Co-ordinate Regional Visits with Provincial Agri Managers and ensuring that the in each Region that the various top clients are visited•Travel Arrangements (Local & Africa) flights, hotels, care hire and transfers) is done effectively and within the policy time line, prior to departure•General Administration: Reconcile Corporate Credit Card Statement and relevant reports requested by Line Manager•Schedule PD discussions with Managers direct reports, set up consistency check within the set time frames and ensuring that all relevant supporting documentation is received on time•Be visible and proactive when engaging with clients and customers (internal & external) at all times•Organize all necessary requirements for New Employees prior to the new employee arriving•Arrange that all necessary documentation and equipment has been sorted out prior to Employee leaving the company

Johannesburg Area, South Africa

•Effective Diary Management•Co-ordinating and scheduling of appointments both internal and external clients•Screening of all meeting requests•Task setting against appointment and ensuring that the necessary documentation/packs are prepared/received prior to the meeting•Administration (Management)•Managing and proactively handling the mail entering managers office•Manage ‘inbox’ and ‘outbox’, ensuring that documents and decisions are properly channeled, and follow-up to ensure that replies are received within proper times•Dealing with highly confidential documents•Typing and preparing presentations•Issuing and completing of purchase orders•Maintain filing system•Reconcile Corporate card statements•Booking of conference facilities•Attend to personal matters for Manager•Update and set reminders for employee birthdays •Screening of all calls and direct them to relevant departments•Compiling and updating client telephone list and internal contracts •Co-ordination of domestic and international travel•Arrange accommodation, flights, vehicle hire/ transfers, visas etc.

Johannesburg Area, South Africa

•Support Executive with Time Management•Typing of confidential documents, faxes, memorandum and letters to internal and external clients•Issuing and completing of purchase orders for cheque requests•Record all incoming mail•Answering and screening of telephone calls for manager and staff•Liaise with the in-house travel agency to make the travel bookings for any domestic and international trips the managers are required to make and in so doing ensure adherence to the required travel approval process•Print all documentation relevant to the meeting and prepare daily meeting packs (minutes and agenda)•Maintain office supplies and filing system•Reconcile Diners Club statements for manager and team

•Diary Management •Typing of Contracts and Agreements•Typing of Tenders•Schedule Meetings•Follow up on Meetings•Attend and take Minutes of Meetings•Manage Appointments•Arranging Local Flights and Accommodation•Stores Issues Notes•Internal Requisitions•Travel Requisitions•Risk Assessments •Control Stationery and Supplies•Maintain Filing System•Interface with Internal and External Customers