Process orders in an automated procurement system for all documentation necessary for the related purchase order. Manage the placement of purchase orders with vendors, including quote and/ or contract documentationReview purchase requests to determine the need for term contracts Develop new contracts and /or prepare history sheet and product specificationsDetermine the appropriate list of bidders for products and notify potential biddersInterview and work closely with vendors to obtain and develop desired productsPrepare competitive bids and competitive sealed bidsManage bid openings, evaluation criteria, and vendor listReceive and evaluate bids to determine the lowest bid and delivery requirements within cost limit and award bidsExamine, select, order, and purchase merchandise at the most favorable price consistent with quality, quantity specification requirements, and other factorsExpedite and review purchase order invoices, return of merchandise, and shipmentMaintain vendor ordering accounts for office supplies on the Internet and in an automated procurement systemMaintain records of all bid documents and related communications for audit purposesCreate Request for Bid, Request for Quote, Competitive Quote Bid, and other bid document templatesTrain UA Little Rock faculty and staff on the bidding and purchasing processesDevelop and manage Procurement Workday Learning content

Review and administer the credit card program and expense reimbursements in compliance with university and state procurement regulationsAudit and scan documents for the university credit card programPrepare information from an automated system for generated reports, as requiredProcess and maintain vendor records in an automated procurement systemAssist with the development and presentation of a variety of credit card and expense training programs to UA Little Rock staffProcess requisitions and produce purchase orders for assigned commodities/ servicesManage departmental change management efforts to update processes, procedures, and training materials

Provide logistical support for event planning, implementation, and assessmentComplete event and special project task lists in a timely and precise mannerAssist with overall customer service and departmental goals by supporting other employees and/or student workers when neededAnswer incoming calls and forward to the appropriate staff member if necessary and/or document all messagesProcess incoming and outgoing mailAssist with data entry, imaging and electronic filing utilizing proprietary databasesPick up/deliver documents to UA Little Rock personnel on campus as needed

Analyze and calculate student eligibility requirements Provide information, assistance, and clarification to interested parties concerning admission and financial aid services relevant to state/federal programs, policies and proceduresReview records to ensure data qualityAssist with development and revision of office policies, procedures, and directives based on training, data collection, and analysis and presents justified, well-prepared proposals to supervisorAnswer phone calls through the main phone line in the officeResearch and analyze statistics and trend data pertinent to office mission and university goals and objectivesDevelop comprehensive scholarship training manuals for internal and external distributionCreate print and digital marketing materials for scholarships, Federal, and State Financial AidEvaluate student eligibility and financial need for scholarships and extend award offersPrepare reports of analytics and metrics through the analysis to support data-driven decisions and highlight outcomesMaintain accurate records of student status after a review of campus student information system (Banner)Draft original correspondence to internal and external stakeholdersInterpret and apply office administrative directives, policies and procedures to ensure consistent application

Provided in-depth training to franchisees, managers, and their employees on the use of new softwareWrote compliance documentation during restaurant evaluation for legal purposes at Subway headquartersConducted troubleshooting and installation for point-of-sale hardware and software