Noel Wani Email and Phone Number

Analyzes and makes recommendations on the general financial feasibility of USAID Programs and Projects. This involves analyzing and reviewing the adequacy of project/activity dollar and local currency budgets, alternative sources of financing, total costs over the life of project and project financial reporting of USAID-funded programs. Designs and conducts pre-award surveys and financial reviews of USAID recipients to determine the adequacy of their accounting systems and control environment, their financial status and institutional capability to implement development partner grants.Provide necessary guidance, support and training in coordination with key USAID staff to the various governmental Ministries, local NGOs and private sector firms, and for local organizations in the region in order to provide direct funding to implement USAID activities; prepare an action plan of those local organizations to be cleared by the LS SFA, Controller and other pertinent USAID staff, to identify local organizations that need guidance, support and training to further develop their local capacity to strengthen accountability and focus on sustainability. This support will be based upon assessments, performance and monitoring done by the FA and others. Recommend outsourcing of guidance, support and training when necessary, and assist the Mission in preparing the procurement requests documentation, implement these activities and monitor to ensure they are providing the requested services.Provide financial training and support to local organizations and governments including those directly receiving USAID assistance in order to increase capacity; provide support and training to the USAID staff and other regional countries in strengthening the local capacity of local organizations and partner government entities. This includes providing technical guidance on Financial Management procedures, accounting control requirements and local accounts financing to the SO Teams and partners.

(a) Determining that the obligation contains appropriate authorizations, administrative approval and certification, and is supported by proper documentary evidence showing that a valid, binding agreement in writing has been execute, recorded, and is on file.(b) Ensuring that the request for payment is in accordance with the provisions, terms, and conditions of the obligating document.(c) Verification that funds are available and coordinating any funding shortfalls with financial or budget analyst.(d) Ensuring that established controls to prevent improper or duplicate payment areIn place and effectively working.(e) Ensuring proper application of prompt payment act by processing vouchers within the proper time frame.(f) Communicating with contractors, vendors, and employees both orally and in writing to provide guidance, to interpret the agency’s voucher auditing requirements, and/or to request additional information regarding proposed payments.(g) Preparing and communicating rationales concerning any portions of a claim where was disallowed.(h) Ensuring that outstanding advances or amounts in excess of authorized allowance are recovered.(i) Verifies all vouchers certified for advance payment, by entering payment document numbers into phoenix invoicing system.(j) Maintains and periodically reconciles USAID disbursement records with recipient organizations’ records.

- Prepare monthly cash flow statements and other reports as required; Ensure consistency in accounting and reporting policies and inter-fund cohesion- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained- Interpret, implement, advise and provide guidance on the application of financial rules and regulations and ensure compliance with approved financial policies and procedures- Conduct studies with the objective of improving the work process and reducing inefficiencies, identify the causes of problems, develop and implement solutions.- Act as approving officer for all funds and ensure that expenditures are in accordance with financial rules and regulations- Approve monthly bank reconciliation statements for the mission’s bank accounts.- Review and analysis of accounts payable, bank reconciliation and initiate appropriate action for adjustments.- Monitor the mission’s cash flow regularly.- Accuracy and timeliness is of essence.- Provide information needed to respond to audit findings.- Trains and advises junior finance officers and finance assistants

Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results: Full compliance with UN/UNDP and GFATM rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:Provides accounting and administrative support to the HIV/AIDS and focusing on achievement of the following results: Proper control of the supporting documents for payments and financial reports for NEX/NGO projects and project components; preparation of all types of vouchers; and payments execution. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly processed; travel claims, MPOs and other entitlements are duly processed Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues. Maintenance of the Accounts Receivables for HIV/AIDS projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items. Preparation of Non PO and PO vouchers and for development projects.Ensures proper Unit cash management functioning focusing on achievement of the following results:Assists Finance Specialist in timely review of projects’ cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application. Assists Finance Specialist for daily identification and recording of contributions. Follow-up on transaction and stop payment initiation by finance unit on internet banking systems.