Administrative Assistant for the CEO.

Handle all administrative, expense reports, travel (domestic, international, personal), purchase office supplies, conference scheduling, calendar management, meetings, luncheons, and event scheduling, SAP reporting, reception coverage, gate keeper, personal assistant

VP of Integration reports to the CFO therefore, heavy dealings with internal budget reporting, and financials of contracts from clients. Also, the VP works in conjunction with the Legal and Business Affairs Dept. liaise between these two departments on a daily basis. Maintain all of VP's calendar and appointments coordinate scheduled meetings with staff. Book extensive travel both domestic and international for the VP of Integration and Public Relations Department. Maintain and facilitate expense reports for Senior VP of Communications and VP of Integration. Deal with confidential projects and information on a daily basis. Arrange events (e.g. lunches) both in-house and at off-site locations. Create and process purchase orders for a variety of computer and office products for company wide use, utilizing SAP. Managing office traffic including mail and messenger service. Maintain contact lists with updates. Heavy phone/fax/email interaction with inter-departmental personnel, redirecting calls to appropriate staff. Run receipts variance reports, coupon reports, and business warehouse reports with use of SAP. Placing visitors on building management computer generated Work Speed list. Run a variety of personal errands upon request

General administrative duties.Run finance reports on a daily basis.

Generate employee new hire packages on daily basis. Maintain calendar of Vice President's meeting schedule for interviews. Heavy phone/fax/email interaction with inter-departmental personnel.

Maintain all of VP’s calendar and appointments coordinate scheduled meetings with staff. Book extensive travel both domestic and international for the VP of Intergration and Public Relations Department. Maintain and facilitate expense reports for Senior VP of Communications and VP of Integration. Deal with confidential projects and information on a daily basis. Arrange events (e.g. lunches) both in-house and at off-site locations. Create and process purchase orders for a variety of computer and office products for company wide use, utilizing SAP. Managing office traffic including mail and messenger service. Maintain contact lists with updates. Heavy phone/fax/email interaction with inter-departmental personnel, redirecting calls to appropriate staff. Run receipts variance reports, coupon reports, and business warehouse reports utlizing SAP. Placing visitors on building management computer generated Workspeed list. Run a variety of personal errands upon request

Created, distributed various reports on a regular basis regarding stores and their status. Maintained, updated spreadsheets on the store's organizational chart and the financial operations. Traveled; the Company Wide Annual Trade Show to work with the registration desk and help out where needed. Scheduled all and maintain all calendar and appointments. Booked extensive travel arrangements and arranged conference calls. Dealt with highly confidential matters on a day-to-day basis. Kept the staff updated on all monthly regional and director meetings. Took and transcribed notes during various meetings and conference calls. Handled heavy phone and follow-up work. Worked on PowerPoint proposals, Excel spreadsheets, and Lotus Notes. Run personal errands on day to day basis (shop at Fendi, Prada, etc.) Tour guide to clients and family members when clients were in town. Book all personal travel and obtain tickets to functions on a regular basis.Arranged to have ADT Alarm Systems installed in all stores; arranged site surveys at locations; signed off on contracts to start up and complete jobs. Contracted armored car services for all stores. Hired armed guards to report to various stores. Issued ADT codes to all employees requiring one. Responsible for home office photo I.D. Program for approximately 250 employees; 90 new hires. Kept records of all employees on payroll who obtained a variety of security access. Issued security clearance for Sterling Testing background checks.

Created a manual consisting of each title published under Weider Publishing. Developed a program to order office supplies using Office Depot online, which kept staff on a more efficient budget and allowed for easier invoicing for accounting. Created, maintained and distributed monthly report to all staff and created spreadsheets for budget purposes for entire department. Scheduled appointments for Vice President. Submitted daily expense reports and check requests; made travel arrangements and conference calls; typed general correspondence and interoffice emails. Tripod Internet Advertising

Worked closely with the Vice President on a variety of confidential projects concerning internet companies; designed and prepared proposals, media kits; set up travel arrangements, meetings, conference calls, expense accounts; heavy client contact; general administrative responsibilities. Organized company move for 30 employees. Hired various vendors to provide office support. Purchased office furniture, copy and fax machines. Screened potential employees, kept records of employees, distributed health/dental benefits and 401(k) packages. Ran company orientation for all new hires; responsible for all new-hire paperwork.

Traveled to Los Angeles for "Petersen Computer System." training. Provided ongoing software training and support to approximately 220 employees. Prepared and designed software manuals, supervised daily in-house computer software and trained staff in the New York office. Designed and prepared proposals, presentations and correspondence for two account executives. Organized creation of monthly promotional material and mailings to clients. General administrative duties.