Verification of invoices ensuring correct price and receipt of materialQuery material not GRVd, incorrect pricing, outstanding invoices and statement and non-delivery with the relevant partiesEnsure that invoices and statements are received and signed off on timeEnsure payments are authorised and prepare proposal for electronic funds payments (EFT) Liaise with suppliers on sending statementsAttend to all supplier and internal queries and make sure that they have been metPrepare creditor’s reconciliation Assist supervisor to do accruals on a monthly basis

To provide Secretarial services for the Centre Finance ManagerManaging reception and telephonesArranging meetings / functions. Take, type and distribute minutes of meetings. Organize and coordinate meetings, conferences, travel arrangements and hotel bookings. Maintain schedules and calendars and arrange and confirm appointmentsPrepare and manage correspondence, reports and documents. Coordinate the flow of information both internally and externally. Handle incoming mail and other material. Collate information. Communicate verbally and in writing to answer inquiries and provide informationLiaison with internal and external contactsManaging software and filing system. Maintain databases. Set up work procedures. Implement and maintain office systems. Operate office equipmentAdministrative dutiesManage office space.