Nolene Singh Email and Phone Number

Provide a data capture service to the laboratory and operations departments in the preparation of analysis certificates,daily petroleum capturing, loading survey reports and monthly print outs of inspection tests and data required. Generate invoices for all the above and maintain records of the same. Create Billing Drafts for invoicing for all departments.Petroleum monthly costing.Answer queries with respect to the same or re-direct if necessary. Type letters, faxes, emails updates etc., for the survey operations department as required. Maintain an efficient filling and archiving system for the Survey operations office.Maintain the quality documentation system for the survey operations section. Arranging Survey operations related functions when required as well as carry out reasonable functions where possible, in order to maintain the efficiency of the services offered by the Survey operations section. Assist the Area/Senior/FOD supervisor whenever possible/required.Ensuring that attendance records are checked and promptly received by the HSE/Compliance department on the date specified. Also that all Compliance, Quality Assurance, Health, Safety and Environmental work practices within my job function are conducted safely and ensures all hazards are identified and controlled. Weekly Toolbox talks, monthly walk abouts including hosting safety forum meetings and maintain HSE objectives. Arranging all training and Medicals for all staff. Generate Purchase Orders and monthly receipting.

RECEPTION: Switchboard, Daily Faxes and E-mails, filing, Distributing paperworkto relevant departments, Arranging for courier services and sorting of post. Receive and assist customers. Ordering of stationary for all departments’ equipment’s-i.e. photocopier machine, fax, and printer. Arrange for lunch and accommodation when necessary. Assist with all admin duties when required. Daily writing up of cash and cheques received from clients. Take minutes in monthly management meetings with clients and staff. P.A to the branch manager & assistant manager. Arranging of company socials, such as client evenings and company gatherings. Booking of flights for management. HR: Capturing over time of operational and admin staff on daily basis. Monthly & weekly capturing of time cards. Control of leave, sick or other applications.POINT OF SALE: Invoicing of Consumables, Additional and Casual Services, Distribution and filing of invoices. Loading of client contracts on SAP. DATA CAPTURER & BACK UP TELLER: Capturing of all cash processing data on SAP. Uploading of payments electronically (CATS). Assist in note sorting & counting of cash.SALES ADMIN: Create quotations on SAP, load additional business and all new business, as well as termination/change on SAP. Compile credit memo for services that have been terminated on SAP late, compile credit memo for changes in fees due to ROC increase renegotiations or service frequency changes. Ensure that all back charges are raised correctly. Assist with all queries relating to client fees, contracts and services. End of month payments for creditors and debit order payments on standard bank online. Monthly schedule of productivity. HEALTH & SAFETY REP: Audit company monthly, investigating and reporting of incidents as well as identification and reporting of health and safety hazards.FIRST AIDER: assist in first aid emergency.