Provides support to select directors and regional managers (Chief Executive Officer, Chief Financial Officer and Financial Team, Vice President for Electronics, Human Resources Director, Chief Financial Officer, Healthcare Director, HSE Director and Business Development Team)Travel arrangements with the Air Liquide preferred suppliers’ (Air, Hotel, Ground). File the expense report flawlessly and timely. Keeping track of the Monthly Expense. Coordinate Travel Visas and… Show more Provides support to select directors and regional managers (Chief Executive Officer, Chief Financial Officer and Financial Team, Vice President for Electronics, Human Resources Director, Chief Financial Officer, Healthcare Director, HSE Director and Business Development Team)Travel arrangements with the Air Liquide preferred suppliers’ (Air, Hotel, Ground). File the expense report flawlessly and timely. Keeping track of the Monthly Expense. Coordinate Travel Visas and documentation required for incoming guests, colleagues from affiliate companies.Prepare Purchase Orders, Expense reports in the ERP System (Microsoft Navision)Organize meetings both externally (customers’, suppliers’) as well as internally (Air Liquide organization). Seek the contact info through various channels in a targeted organization to identify, and up meetings.Set up and follow through periodic Internal meetings (EL Steering team, ZPR/RIC, HSE meetings)Main point of contact for negotiation of corporate rates with hotels.Manage the business cards / address books of various contacts Organize various lunch and dinner meetings, and company events. Show less

Provides administrative support to the Chief Financial Officers, HR Director, HS Director as well as to other Managers with regards to travel arrangement thru preferred suppliers (Air, Hotel, Ground), preparation and submission of expense reports, conference calls set up and other functions as needed.Coordinate Travel Visas and documentation required for applicants for interview in Dubai, as well as colleagues from affiliated companies. Organize training/conferences: venue sourcing… Show more Provides administrative support to the Chief Financial Officers, HR Director, HS Director as well as to other Managers with regards to travel arrangement thru preferred suppliers (Air, Hotel, Ground), preparation and submission of expense reports, conference calls set up and other functions as needed.Coordinate Travel Visas and documentation required for applicants for interview in Dubai, as well as colleagues from affiliated companies. Organize training/conferences: venue sourcing, visa coordination, event management, printing of training materials.Coordinate with car rental companies, agents/brokers for relocation incoming and outgoing expat managers and directors.Organize meetings with both externally (customers’, suppliers’) as well as internally (Air Liquide organization). Manage the business cards / address books of various contacts by periodically updating the contacts. . Set up out-of town/ meetings with clients and arrange for logistic support as needed Ordering/replenishment inventory of office supplies, pantry supplies.Coordination with suppliers for the maintenance of office equipments. Show less

SBD is one of the leading Road and Civil Engineering Contractors in the United Arab Emirates, involved in many of the large infrastructure projects viz. Road construction, Bridges, Vehicular Underpasses, Drainage and Waterline etc., carried out in the entire Emirates.Directly reporting to the Managing Director, responsibilities are:- Receiving guests and sreening phone calls- Receiving mails, parcel/courier, documents/cheques for signature - Scheduling appointments;… Show more SBD is one of the leading Road and Civil Engineering Contractors in the United Arab Emirates, involved in many of the large infrastructure projects viz. Road construction, Bridges, Vehicular Underpasses, Drainage and Waterline etc., carried out in the entire Emirates.Directly reporting to the Managing Director, responsibilities are:- Receiving guests and sreening phone calls- Receiving mails, parcel/courier, documents/cheques for signature - Scheduling appointments; sending invites thru Outlook- Filing/safekeeping (electronic and hard copy) of important documents, i.e. credit card bills, bank statements, interoffice memorandum, letters, financial statements, etc. - Organize travel bookings for the Managing Director.- Managing the household staff of the Managing Director - ensuring salary are received on time, organize travel booking of staff going on leave, and vacation leave benefits are received.- Monitoring weekly and maintenance expenses for the farm of the Managing Director.- Managing the farm staff – ensuring salary are received on time, organize travel booking of staff going on leave, vacation leave benefits are received.- Coordination with farm caretaker for the smooth running of the farm with regards to purchases, repairs/maintenance needed.- Keeping files of all household and farm employees, coordinate visa and passport renewal with PRO- Coordination with PRO’s for application/renewal of the MD’s and his family’s:o Passportso visa applicationso Drivers license and Car registrationso Medical Insuranceo National IDo Monitoring SALIK balance for the Managing Director’s personal fleet of cars and instructing Operations Dept. for reloading. Show less

VH Fashion is into children’s fashion under the brand of ‘Villa Happ’ well known in Europe. Dubai HQ oversees quality control of all collection samples from China, Bangladesh, India, Pakistan for shipment to Europe.Directly reporting to the Managing Director, responsibilities are:• Attend meetings on behalf of the Managing Director.• Compose/type correspondence for and on behalf of the Managing Director.• Liaise with local government offices such as Dubai Municipality Rental… Show more VH Fashion is into children’s fashion under the brand of ‘Villa Happ’ well known in Europe. Dubai HQ oversees quality control of all collection samples from China, Bangladesh, India, Pakistan for shipment to Europe.Directly reporting to the Managing Director, responsibilities are:• Attend meetings on behalf of the Managing Director.• Compose/type correspondence for and on behalf of the Managing Director.• Liaise with local government offices such as Dubai Municipality Rental Committee, Land Department, Chamber of Commerce, Consular Offices, and with PRO for visa, license renewals, documents attestation.• Arrange travel bookings, car rentals, meetings and appointments• Take minutes of meetings.• Monitor inventory of office supplies, ordering, purchase order and requisition preparation.• Negotiating/coordinating with suppliers/contractor for office equipment, appliances and furnishings.• Personnel functions such as: screening/shortlisting of applicants, recommendation for final hiring, conducting personnel appraisals, record keeping of personnel 201 files, ensuring all employees are covered with benefits, processing of claims• Basic Accounting works, payroll, voucher,; check payments, petty cash management. • Managing the household of the Managing Director Show less