Provides executive-level support for the Chief Executive Officer (CEO) and the Chief Operating Officer (COO). Works closely with the senior leadership team to perform the highest level of administrative duties.

Supported VPs, Directors, Managers and staff and handled all general administrative office management tasks and projects.• Managed business calendars and coordinated and arranged all meetings between offices, made travel arrangements, reconciled expenses reports, set up luncheons, ordered computer equipment and office supplies.• Accountable for onboarding new employees and contractors including maintaining Share Point files and permissions. • Served as an interim Project Coordinator for two people on leave after a short fully remote training for their jobs, while handling my role as Executive Assistant.• Given high ratings and recognition with several Enbridge Stellar Awards for work “Above and Beyond” accomplishment by Supervisors.• Developed and designed new decorations, purchased supplies, and led the team during the company Rodeo Week Bar-B-Que celebration and during holiday events working with a limited budget.

Managed business|personal calendars, made travel arrangements, reconciled expenses reports, processed invoices in SAP, coordinated conference calls, set up luncheons, organized conferences, ordered office supplies, reviewed, organized and prioritize emails for my boss daily, created, formatted and edited reports and presentations, general administrative duties.• Received an increased STIP Bonus• Received an increased Merit Raise

Provided administrative support to the President and CEO including coordinating and arranging high-level conference calls, management meetings, and special events. Updated and maintained calendars, and assisted CFO with Accounts Receivables|Payables. Created reports, proposals, and presentations.• Created data reports for weekly activity and corporate development issues for the Axia Communications Committee • Created highly effective organizational and filing systems, including quick and thorough indexing, and filing, resulting in easy access to critical information and streamlined office functions. • Worked with Business Development Vice Presidents to set up new projects, project budgets, project schedule, and resources. Developed and maintained updates and the Master Schedule, setup records retention system and issued the schedule breakdown by Work Packages according to project scope.

Assisted Senior Vice President|Managing Director to open and set up new projects and worked with project managers to manage staff and billing rates, set up billing and generated invoices.• Created, formatted and edited proposals, project reports, and presentations. • Provided high-level administrative support by conducting research, preparing statistical reports, served as a liaison between departments and operating units in the resolution administrative and operational issues including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. • Managed confidential matters with discretion and independent judgement using sound instincts and abilities to manage work in a fast-paced environment.• Implemented a new corporate Expense Reporting System software, which later became company standard and trained new users.• Worked on special projects, e.g. RFPs, Project Reports.• Recognized by management and co-workers for dedication and hard work to ensure projects were completed on time and with quality.

Assisted Senior Vice President|Managing Director to establish project budgets, maintain commitments, forecast project hours and report progress updates monthly.• Edited contracts and proposals, prepared purchase orders, scheduled team meetings, updated electronic company files, followed and updated project schedules, prepared various Excel spreadsheets and Power Point presentations for projects, processed accounts payable invoices and created client invoices. • Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for supervisors, which also included travel and lodging arrangements. Managed confidential matters in a very professional manner. • Provided administrative support for various departments, answered telephones, ordered supplies, assisted visitors and resolved a range of administrative problems and inquiries.• Recognized with a merit bonus and raise for work on special projects, e.g. RFPs, Proposals, and Project Reports.

Responsible for payroll, accounts receivable, accounts payable, invoicing, project cost management, bookkeeping, bank deposits, credit report verifications, bid preparation and notary work. Additionally, responsible for configuring workable computer programs, application acceptance, employee attendance reports and job injury reports, fleet reports on barge arrivals and departures, microfilm, filing, mail distribution, and assigning of uniforms and pagers. Other duties consisted of answering telephones, operating office equipment, and other assignments associated with maintaining an office.