Norma Wakefield Email & Phone Number

7 Clarges Street, London W1J 8AE

26-37 Seymour Mews, London W1H 6BN

18 Hanover Square W1S 1JY

1 Curzon Street | London, W1J 5HD

· Act as gatekeeper to professionals and maintaining relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required· Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues· Cover multiple phone.

• Diary management, organising travel, insurance, and travel expenses
• Reviewing and negotiating the office suppliers' contracts
• Managing reception’s staff
• Liaising with letting and accounts departments
• Reviewing and updating office procedures
• Organising regular property maintenance

10 Brock Street, Regent's Place, London NW1 3FG

• Management of nine meeting rooms ensuring the smooth connectivity of video-conferencing
• Liaising with Facilities Management of the building and external service providers for routine maintenance as well as housekeeping of the office premises
• Monitoring stock levels of stationery and other office consumables
• Fire Warden representative

107 Eccleston Mews, Belgravia, London SW1X 8AQ

• Diary management and travel organisation
• Overseeing the management of household staff and ad-hoc contractors
• Liaising with recruitment agencies and interviewing candidates
• Booking flights with commercial airlines as well as private planes, private cars and drivers
• Liaison for payroll and IT support
• Updating expenses from various properties in UK, Spain and France

100 The Mall, London SW1

• Diary management and arranging conference calls and video conferences
• Travel arrangements including visa applications
• Organisation of private events
• Improved administrative processes and identified discrepancies
• Assisting in the recruitment of junior staff and coordinating their on-boarding and maintenance of HR files
• Monitor stock levels of stationery, kitchen supplies and other office consumables, obtaining new quotes as required and placing orders with… Show more

62 Buckingham Gate, London SW1E 6AJ

• Diary management for two senior executives with complex meeting schedules across different time zones
• Organised international travel, including the production of expense reports, accurately and efficiently
• Scheduled and assisted with event planning as well as meeting and conference arrangements, including coordinating participants, logistics and material dissemination
• Continuously liaised with consultants and internal partners

33 King Street, St. James's, London SW1Y 6RJ

• Assisted Investor Relations executives with travel arrangements, collating and updating documentation for Roadshows
• Reviewed and renewed the insurances for Health, Travel and Employers Liability
• Successfully organised and coordinated AGM at top London venues for eight consecutive years
• Negotiated corporate rates with hotels and mobile phone providers
• Responsible for the recruitment of support staff and overseeing their on-boarding
• Maintained highest standards… Show more

Secretarial Training

International Baccalaureate

Introduction To Business Including Event Planning And Resource Management