Senior Administration Plant
Cairo, Egypt
1. Oversee the implementation of the tools for administration including:Making judgements and recommendations for reconciling potentialconflicts in the diary Communicating diary commitments to all relevant stakeholdersEnsuring that, for both internal and external meetings, the necessarypreparatory briefing material is received in a timely mannerMaking proposals for longer-term diary commitments in support of theSecretary-General’s role2. Draft Secretary-General’s official briefs and request and collate Talking Pointsfor Secretary-General’s meeting under the direction of the Office Manager.3. Communicates and liaises with both internal and external parties at all levelsincluding:Acting as initiator or first recipient for most of Secretary-General’stelephone calls, including with offices of heads of government,ministers and heads of diplomatic missions Ensuring that the Secretary-General’s decisions and instructions arerelayed to other stakeholders using judgement as required Contributes to the maintenance of OSG contact databases4. Supports the Secretary-General in official meetings:Facilitating arrivals and departures of external guests while adheringto the necessary protocols. Ensuring refreshments are organized and served where necessaryAttending meetings when called upon to do so and preparing recordsof such meetings5. Organize internal governance meetings chaired by the Secretary-General by wayof:Sending internal communications well in advanceSetting meetings well in advance in SG’s DiaryDeveloping and circulating agendas General events management
