As an Executive Assistant at a recruitment agency, I support clients with administrative tasks to ensure smooth daily operations. My role involvesAdministrative Support: Managing administrative tasks to ensure smooth daily operations.Lead Generation: Identifying a minimum of 40 potential clients and business opportunities using various tools.Candidate Sourcing: Utilizing LinkedIn Recruiter to search for and attract qualified candidates.Job Posting:… Show more As an Executive Assistant at a recruitment agency, I support clients with administrative tasks to ensure smooth daily operations. My role involvesAdministrative Support: Managing administrative tasks to ensure smooth daily operations.Lead Generation: Identifying a minimum of 40 potential clients and business opportunities using various tools.Candidate Sourcing: Utilizing LinkedIn Recruiter to search for and attract qualified candidates.Job Posting: Posting job openings to draw in suitable talent.Calendar Management: Coordinating and managing calendars to ensure timely scheduling and meetings.Task Management: Completing all assigned tasks by clients accurately and efficiently, ensuring deadlines are met.Data Entry: Maintaining accurate and organized records and databases.Research: Conducting research to gather relevant information and insights.Flexibility and Adaptability: Providing additional support as needed and adapting to changing requirements.HR Support: Leveraging LinkedIn Recruiter for effective candidate sourcing and contributing to strategic HR initiatives. Show less

Project ManagerTask Management: Successfully managed and completed all assigned tasks and projects using Asana.Research Support: Conducted thorough research to support various team projects.Software Utilization: Operated multiple SaaS platforms including CRM systems, HubSpot, ZoomInfo, and others.Appointment Scheduling: Efficiently coordinated and scheduled appointments.Email Management: Managed and organized email communications effectively.Data… Show more Project ManagerTask Management: Successfully managed and completed all assigned tasks and projects using Asana.Research Support: Conducted thorough research to support various team projects.Software Utilization: Operated multiple SaaS platforms including CRM systems, HubSpot, ZoomInfo, and others.Appointment Scheduling: Efficiently coordinated and scheduled appointments.Email Management: Managed and organized email communications effectively.Data Encoding: Performed accurate data encoding to maintain high-quality records.Operational Support: Assisted in various operational needs, including sales support. Show less

General Virtual AssistantB2B Lead Generation: Identified and engaged with prospective clients for business-to-business opportunities.Job Posting: Created and managed job postings across various platforms to attract top talent.Social Media Management: Handled social media accounts, including content creation and engagement on platforms like Instagram and TikTok.Email Management: Efficiently managed and organized email communications.Calendar Management:… Show more General Virtual AssistantB2B Lead Generation: Identified and engaged with prospective clients for business-to-business opportunities.Job Posting: Created and managed job postings across various platforms to attract top talent.Social Media Management: Handled social media accounts, including content creation and engagement on platforms like Instagram and TikTok.Email Management: Efficiently managed and organized email communications.Calendar Management: Coordinated and managed scheduling, ensuring optimal use of time.Client Support: Provided comprehensive support for client side hustles, including research and operational assistance.SaaS Proficiency: Utilized various tools such as Canva for design, Notion for project management, and other relevant software.Appointment Scheduling: Organized appointments and sent meeting invitations, ensuring seamless coordination. Show less

Full-Cycle Recruitment: Managed end-to-end recruitment for over 300 employees, including job posting, CV screening, initial interviews, and onboarding.Applicant Pooling & ATS Management: Prepared applicant pools for emergency staffing, monitored staffing levels, and updated the Applicant Tracking System (ATS).Job Advertising: Promoted job openings on various platforms including company career pages, social media, job boards, and public posting areas.Collaboration & Onboarding:… Show more Full-Cycle Recruitment: Managed end-to-end recruitment for over 300 employees, including job posting, CV screening, initial interviews, and onboarding.Applicant Pooling & ATS Management: Prepared applicant pools for emergency staffing, monitored staffing levels, and updated the Applicant Tracking System (ATS).Job Advertising: Promoted job openings on various platforms including company career pages, social media, job boards, and public posting areas.Collaboration & Onboarding: Worked with managers to identify hiring needs, provided candidate shortlists, and facilitated new hire onboarding with necessary materials.HR Supervision: Guided and supervised HR assistants, providing coaching and answering inquiries to develop their skills for future roles.Performance Evaluations: Prepared monthly and yearly KPI forms for performance evaluations and managed the yearly salary increase process.Process Improvement: Recommended enhancements to HR practices, policies, and procedures to improve department efficiency.Employee Engagement: Initiated activities to foster a positive work environment and coordinated with event committees for company events.Compliance & Job Fairs: Ensured compliance with local employment regulations and participated in job fairs and in-house recruitment events.Employee Relations & Documentation: Managed employee relations, addressed performance issues, processed paperwork, and maintained personnel files.Payroll & Benefits Management: Familiar with timekeeping, payroll, compensation, and benefits processing; managed government-mandated benefits.HR Software Proficiency: Operated HRMS, Oracle, CHRIS, MX Dynamics, My Prime, and ATS for various HR functions.Policy Advocacy: Promoted efficient recruitment processing timelines and conducted orientation sessions on company policies.Career Development: Identified high-potential employees for career growth and managed the documentation of employee profiles. Show less

Recruitment specialist