Provide high-level administrative support to three senior executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and processing expenses. Collaborate with cross-functional teams and departments to facilitate effective communication and coordination of initiatives. Assist in the planning and execution of meetings, conferences, and other events, including logistics, agenda preparation, and materials coordination. Serve as a liaison between executives and internal/external stakeholders, establishing and maintaining professional and positive relationships.

Strategically manage complex schedules for multiple executives, coordinating with EAs across the company to align calendars, often in preparation for CEO workshops as well as meetings with external partners. Proactively develop and stand up processes and procedures that expand leadership capacity, including auditing and resetting recurring meetings, establishing office hours, and prioritizing competing requests. Designed a highly successful gathering of our international team, including developing the agenda, curating team gifts, managing all communications, and leading ice breaker sessions. Organized a chef-catered private dinner, a yoga session, and an Airbnb experience. Lauded as “the best week of my career” by multiple teammates.

Prepare and distribute meeting agendas and supporting materials in collaboration with the board chair. Accurately record and maintain detailed minutes of board meetings, capturing discussions, decisions, and action items. Collaborate with the executive director to follow up on action items and resolutions. Attend and actively participate in board meetings, providing input and insights. Assist in the development and implementation of governance policies and procedures.

Managed large-scale DE&I initiative for Nike’s Global Design organization of over 1,000 designers across multiple categories and disciplines. Established strategies, policies, and processes for Nike Design to ideate, collaborate, and share resources around diversity, equity, and inclusion. Collaborated with Design leadership, DE&I leadership, HR, and Operations partners to organize teams of designers to action against the ideas generated, including creation of a formal leadership immersion program for Black designers. Regularly created and delivered Keynote presentations to large audiences including executive leadership.

Directly delivered full range of exceptional operational services for Nike’s Footwear VP leadership team. Provided strategic calendar management and expertly organized complex meeting and travel logistics. Led 6-month project managing footwear prototype production for Strategic Launch, Design’s largest annual deliverable to the organization. Spearheaded large departmental building relocation and logistics including coordination between employees, space planning partners, leadership, and HR. Served as key point-of-contact for administrative and operational questions across the department.

Day-to-day indirect management and mentorship of Global Design’s administrative assistants. Led team of 18 Admins and served as liaison between Admin team and Design Operations, leadership, and HR to communicate issues and facilitate conversations. Spearheaded monthly meetings, planned agenda and arranged guest speakers. Participated in hiring and retention of new Admins. Developed growth and development program for administrative assistants, including creation of a mentorship program and development of resources on interviewing and networking best practices. Created process to assess Admin workload, created reports and delivered recommendations to leadership. Served as assistant editor for company-wide newsletter for Admins. Conducted interviews, wrote articles, and held primary copywriting responsibilities.

Provided exemplary administrative support to the Vice President, two Senior Directors, and a team of 100+ designers in a high-volume, deadline-driven environment. Oversaw operational logistics including new hire setups, calendar and travel management, event planning, vendor setups, invoice processing, and ordering and maintenance of supplies. Launched holiday giving program in partnership with local foster care organization. Created volunteer project, managed communications and ensured volunteer hours were tracked for corporate matching contributions. Initial program served 100 kids and continues to serve upwards of 1,000 annually.

Managed all incoming requests for donations for photography packages to local fundraising auctions. Established and maintained relationships with local charities and event staff. Secured supplies needed for auction displays (easels, sample portraits, lighting, etc.).

Delivered advanced administrative support to two Directors including calendar management, making complex travel arrangements, and creating PowerPoint presentations. Streamlined departmental expenses and reconciled accounts. Prepared financial reports for presentation to department Vice President and assisted in preparation of reports to company’s President and Board of Directors. Orchestrated event management for meetings and workshops ranging from 10 to 200 attendees.

Orchestrated and executed cocktail party and wine tasting for 500 guests. Worked collaboratively with client, venue, catering, entertainment, vendors, charity partner and staff to coordinate all logistics as well as serving as on-site contact during the event.

Delivered overall support to CEO, including calendar management, meeting coordination, telephone support and travel arrangements. Planned and executed company events, including a 4 day intensive series of meetings, after-hours activities and dinners for the company’s 55 employees.

Directed front desk operations, including delegation of duties to staff, answering of incoming calls, scheduling of client appointments, and management of therapist schedules. Monitored operations and communicated with owners on issues including staff cooperation, attendance, service levels, profitability, and financial operations.

Led logistics for Nike’s new employee on-boarding training and management development courses. Managed event registration system, including set-up, troubleshooting, and reporting. Administered course evaluations and summarized data to assist facilitators with future course planning.

Provided advanced administrative support for multiple high-level directors in Nike’s Global Apparel organization. Accurately managed and tracked expenses for five departments with combined budgets in excess of $16M. Sample management, including shipping samples globally, supervision of incoming product samples, management of sample closet, and helping the team prepare for sample reviews and other meetings.