Nicole Smith Email & Phone Number

San Francisco, CA, US

Provide high-level administrative support to three senior executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and processing expenses. Collaborate with cross-functional teams and departments to facilitate effective communication and coordination of initiatives. Assist in the planning and execution of meetings.

San Francisco, CA, US

Strategically manage complex schedules for multiple executives, coordinating with EAs across the company to align calendars, often in preparation for CEO workshops as well as meetings with external partners. Proactively develop and stand up processes and procedures that expand leadership capacity, including auditing and resetting recurring meetings.

Coppell, Texas, US

Prepare and distribute meeting agendas and supporting materials in collaboration with the board chair. Accurately record and maintain detailed minutes of board meetings, capturing discussions, decisions, and action items. Collaborate with the executive director to follow up on action items and resolutions. Attend and actively participate in board meetings.

Beaverton, OR, US

Managed large-scale DE&I initiative for Nike’s Global Design organization of over 1,000 designers across multiple categories and disciplines. Established strategies, policies, and processes for Nike Design to ideate, collaborate, and share resources around diversity, equity, and inclusion. Collaborated with Design leadership, DE&I leadership, HR, and.

Beaverton, OR, US

Directly delivered full range of exceptional operational services for Nike’s Footwear VP leadership team. Provided strategic calendar management and expertly organized complex meeting and travel logistics. Led 6-month project managing footwear prototype production for Strategic Launch, Design’s largest annual deliverable to the organization. Spearheaded.

Beaverton, OR, US

Day-to-day indirect management and mentorship of Global Design’s administrative assistants. Led team of 18 Admins and served as liaison between Admin team and Design Operations, leadership, and HR to communicate issues and facilitate conversations. Spearheaded monthly meetings, planned agenda and arranged guest speakers. Participated in hiring and.

Beaverton, OR, US

Provided exemplary administrative support to the Vice President, two Senior Directors, and a team of 100+ designers in a high-volume, deadline-driven environment. Oversaw operational logistics including new hire setups, calendar and travel management, event planning, vendor setups, invoice processing, and ordering and maintenance of supplies. Launched.

Managed all incoming requests for donations for photography packages to local fundraising auctions. Established and maintained relationships with local charities and event staff. Secured supplies needed for auction displays (easels, sample portraits, lighting, etc.).

Beaverton, OR, US

Delivered advanced administrative support to two Directors including calendar management, making complex travel arrangements, and creating PowerPoint presentations. Streamlined departmental expenses and reconciled accounts. Prepared financial reports for presentation to department Vice President and assisted in preparation of reports to company’s President.

Orchestrated and executed cocktail party and wine tasting for 500 guests. Worked collaboratively with client, venue, catering, entertainment, vendors, charity partner and staff to coordinate all logistics as well as serving as on-site contact during the event.

Portland, OR, US

Delivered overall support to CEO, including calendar management, meeting coordination, telephone support and travel arrangements. Planned and executed company events, including a 4 day intensive series of meetings, after-hours activities and dinners for the company’s 55 employees.

Directed front desk operations, including delegation of duties to staff, answering of incoming calls, scheduling of client appointments, and management of therapist schedules. Monitored operations and communicated with owners on issues including staff cooperation, attendance, service levels, profitability, and financial operations.

Beaverton, OR, US

Led logistics for Nike’s new employee on-boarding training and management development courses. Managed event registration system, including set-up, troubleshooting, and reporting. Administered course evaluations and summarized data to assist facilitators with future course planning.

Beaverton, OR, US

Provided advanced administrative support for multiple high-level directors in Nike’s Global Apparel organization. Accurately managed and tracked expenses for five departments with combined budgets in excess of $16M. Sample management, including shipping samples globally, supervision of incoming product samples, management of sample closet, and helping the.

Ba, History, French

Cultivating Purpose

Social Impact Fellowship

Paralegal Certification