Duties:• Review and implement operating practices and procedures in the Executive Office to improve efficiency such as workflow, reporting procedures, or minimise expenditure.• Manage and maintain an efficient filing and document management system for the Office of the CFO.• Assist with the coordination of reports and submission to Committees.• Respond to or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the CFO.• Design reminder systems for meetings and remind CFO in a timely manner.• Manage the diary of the CFO and prioritize conflicting appointments.• Compile information packs for meetings, workshops and presentations and ensure the CFO is presented with the necessary documentation.• Manage the submissions to the CFO’s Office by ensuring that the submissions tracker is completed accurately.• Read and analyse incoming memo's, submissions and reports in order to determine their significance and distribute to relevant parties. • Prepare reports, memos, letters, and other documents, using MS Office Suite and any other applicable software programs, as necessary.Core Competencies:• Function as principal contact point for external stakeholders as directed by the CFO• Knowledge and understanding of the company policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant to the policies and procedures• Taking minutes records all the proceedings in a meeting, including key discussion points and decisions for ICT Steering Committee and Bid Adjudication Committee.• Ensure the confidentiality of SETA materials, records, and deliberations as appropriate, or as directed by Senior Management• Knowledge of trends in the industry• Strong administrative background as well as good organizational skills and abilities to ensure tight deadlines are prioritized

Duties:• To administer the office of the Executive Corporate Affairs / business unit with stakeholders and the public in a courteous and professional manner.• Convene various meetings on behalf of the Executive Corporate Affairs with internal & external Stakeholders.• Coordinate the Executive Corporate Affairs schedule & keep him informed of diary Commitments, identify urgent matters that need to be brought to the attention and track deadlines.• Providing personal assistance and administrative support to ensure the effective and efficient running of the Corporate Affairs Division.• Prepare all meeting documentation and presentations for the Executive Corporate Affairs with other divisions in relation to document management and administration.• Manage the annual budget of the division and provide the Executive Corporate Affairs with monthly reports on expenditure.• Assist the Executive Corporate Affairs in compliance/adherence to the relevant policies and procedures of the Community Schemes Ombud Service, i.e., performance management timelines, leave and supply chain management bid specification committee declarations.Core Competencies:• Strategic thinking and transformational leadership skills• Adherence to organizational policies and procedures• Take minutes • Maintain the Corporate Affairs Department’s files and documents.• Able to work in a team with minimum supervision and work under pressure• Strong administrative background as well as good organizational skills and abilities

Duties:• Maintains a diary for the Executive Manager and ensures that all meetings and commitments are properly recorded while also optimizing available time in consultation with the Executive Manager. • Receive, screen and action general communication and correspondence addressed to the Executive Manager to ensure that only relevant communication reaches the relevant Executive Manager and that general communication is directed appropriately within the department.• Types and/or collates motivations/reports and prepares presentations timeously as per requirements. • Prepare and follow-through on Human Resource Remuneration Committee pack to a successful completion, often deadline pressures.• Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities).• Takes minutes of meetings, ensuring that an accurate and concise summary of proceedings is recorded, typed and distributed on time.• Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files andretrieved documents.• Liaises with travel agents and service providers regarding travel bookings as per requirements.• Maintains employee confidence and protects operations by keeping Human Resourceinformation confidential.Core Competencies:• Facilitate new employee activation process• Manage, organize and report data related to administrative leave• Data collection, processing and retrieval• Coordinate the preparation of the annual meeting schedules• Perform any ad-hoc responsibilities as when required• Screening and routing incoming telephone calls

Duties:• Provide holistic and complete secretarial services and administration support for Finance, Supply Chain Management and Information Technology departments.• Assist with ad hoc duties and projects within the CFO’s office.• General office administration which includes the effective coordination of events and projects in the department as well as making travel arrangements.• Disseminate departmental budgetary parameters, in line with business unit objectives.• Provision of professional support of the CFO's office and effective customer relations.• Ensure effective running and efficient office functionality of the CFO's office.• Provide feedback to the CFO and business units in terms of strategic and operational recommendations.• Preparation of Audit and Risk Management packs.• Conduct weekly briefing with the CFO regarding critical and actions for the upcoming week.• Assist in the managing of daily contact with stakeholders to keep them informed about project related issues.• Preparation of EXCO and departmental meetings relating to finance matters and ensure correspondence.Core Competencies:• Administrative processes and procedures• Maintaining project correspondence • Knowledge of Supply Chain Management process • Records and filing management. (Manual and electronic)• Good understanding of Public Service Regulatory Framework• Raising Purchase Requisition through Microsoft Dynamics GP system• Knowledge of Public Finance Management Act (PFMA) • Compilation and distribution of various departmental meeting minutes

Duties:• Completes a broad variety of administrative tasks for the Company Secretary including managing an extremely active calendar of appointments, complete expense reports, composing and preparing correspondence that sometimes is confidential.• Communicate directly, and on behalf of the Company Secretary, with Executive members, employee staff, and others on matters related to Executive’s programmatic initiatives or partnership developments.• Research, prioritize and follow-up on incoming issues and concerns addressed to Company Secretary, including those of sensitive or confidential nature to determine appropriate course of action, referral or response.• Work closely and effectively with the Company Secretary to keep him updated of upcoming commitments and responsibilities, following-up appropriately.• Answer inquiries, and attend meetings on behalf of the Company Secretary within assigned scope of responsibilities.• Prioritize conflicting needs handle expeditiously and proactively.• Propel Delegation of Authority for EXCO members and General Managers.• Routing of queries or instructions to relevant legal team member/s.Core Competencies:• Uploading of all signed contracts onto the SharePoint database system• Remain calm under trying circumstances and work with frequent interruptions• Work independently and organize complex clerical tasks• Maintain filing system and signed agreements

Duties:• Assist in coordinating the agenda of Company Secretary together with senior management team meetings, off-sites and all staff meetings. • Facilitate cross-divisional coordination plans and daily activities.• Propel Delegation of Authority for EXCO members and General Managers.• Ensure that all messages, faxes, mails etc. are delivered to the relevant person in a timely manner.• Manage and follow up on various from relevant parties within the company.• Scheduling meetings; room bookings, set up, and related document preparation. • Ensure all logistics are adhered to; preparing materials for workshops, conferences, meetings and collates. • Collecting and returning visitors to the reception area.• Fax documents and maintains an accurate record of all documents transmitted.• Compile and prepare letters, monthly reports etc.• Take minutes at meetings and distribute them to attendees after the meeting.Core Competencies:• Accomplish work responsibilities with minimum supervision• Knowledge of business English, spelling, punctuation and grammar• Order, distribute, and keep an inventory of suppliers• Diary and email management • Knowledge of Companies Act, 2008