Octavio Martinez Email & Phone Number

Chicago, Illinois, United States

Work with managers to schedule and coordinate the interviewing, fingerprinting, hiring, and processing of new and current employees. Prepare and oversees the preparation and processing of personnel forms to initiate personnel actions through DocuSign, TALEO, CHIPS, I-Clear, and EEDMS systems. (e.g., appointments, promotions, separations, leaves of absence, medical and drug screens, other personnel transactions) Schedule and perform exit interviews. Maintain employee personal files up to date and in proper order. Provide information and respond to employee inquiries regarding benefits, pay, and personnel programs and rules and policies. Provide new employee orientation and coordinate training and staff development activities. Schedule and perform exit interviews. Interpret and explain personnel policies and procedures to managers and supervisors. Act as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs. Coordinate work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration. Prepare reports regarding overtime costs, staffing, and personnel activities for management review. Work with supervisors on employee disciplinary matters for union and non-union employees and attend disciplinary meetings.

Chicago, Illinois, United States

Report and work with the VP of Human Resources. Explain company personnel policies and procedures to employees and job applicants. Help administer pay rates and position status changes. Complete the new hire onboarding process: paperwork signatures, orientation, benefits, mandated company trainings, and building tour. Comply with federal and state regulations concerning I-9 forms, employment records and document filing requirements. Assist with employee functions, activities, and meetings. Respond to associate needs and requests in a positive and supportive manner. Filing, scanning, copying, mailing, and responding to phone calls and emails. Always promoting a friendly and positive work environment.

Chicago, Illinois, United States

Manage extra help hiring for Campus positions using Tracker Electronic I-9, Hire-Touch, and BANNER process. Evaluate applicant and current employee education, work history and background to determine appropriate qualifications through review of the minimum qualifications and civil service requirements present by each applicant. Conduct salary equity reviews in support of salary administration policies, procedures and determine if salary is appropriate. Counsel employees and supervisors regarding extra help policies and rules. Exercise independent judgment and discretion as they relate to employment policy, rules, and procedures. Function as back-up to other HR Officers to assist in coordination, recruitment, and on-boarding of candidates.

Chicago

Prepared and processed UI Health payroll to ensure that all 5,000 + employees were paid accurately and on time. Researched and analyzed discrepancies and processed corrections, adjustments, over/under payments and personnel change requests via the RT system, BANNER system, Clock Work and Kronos Workforce Dimensions time and attendance systems. Provided information, assistance, and training to employees and departments on union contracts INA, SEIU Local 73 Clerical, Service, Technical, and Professional, payroll policies and procedures in person or over the phone. Compiled and audited payroll reports when requested. Processed time sheets for all employees on a FMLA/VESSA block of time according to company guidelines and practices. Calculated and processed payments for employees out on Military Leave. Member of the HR Department Interview Search Committee for potential new hires within the department.

Chicago

Welcomed and pre-registered patients with and without appointments. Conducted and collected co-pays, fee assessments and sliding fee scale determinations as appropriate. Scheduled appointments for both new and established patients in person, as well as over the phone. Trained new Customer Service Reps. Prepared providers monthly schedule and opened provider appointment slots in the Cerner system.

Completed all hiring paperwork and verified employees’ right to work in the United States. Took fingerprints of each employee then securely packaged and shipped them for screening. Conducted week long training sessions for new employees on procedures, reports, and forms used to collect data. Supervised employees working out in the field for proper job performance. Reviewed and certified daily payroll and progress reports, and ensured that work was completed within established time schedules.

Performed daily store operations, purchasing, book keeping, cost control, visuals and sales. Attended trade shows in L.A., Las Vegas, and Chicago to purchase new merchandise. Managed accounts payable for wholesale t-shirt accounts. Interviewed, Hired, trained, and scheduled part time sales staff.

Chicago

Retail Store Practicum- advanced Fashion Management students received hands-on experience in the operation of a retail store. Students also completed course work as part of the practicum.

Chicago

Oversaw daily operations, accounts payable, cash handling and staff for three stores. Interviewed, hired and completed new hire paperwork and submitted to human resources for final processing. Trained new employees on daily store operations and cash handling. Designed fixtures, store and merchandise layout, and purchased product, for a five-month temporary store that generated half Million in sales.